Generally, organizations might only need a project manager to lead and control operations. However, other companies have more complex needs. In this case, it’s necessary to have a project administrator or even a project coordinator. The project administrator would then report to the next in command.
The project administrator manages administrative tasks that keep operations up and running. This includes answering calls, scheduling appointments, procuring supplies, ensuring that the project is compliant with pertinent regulations, etc. Having some knowledge of project management fundamentals is crucial for this role, so you should demonstrate that in your resume.
Ideally, you should have a bachelor’s degree in Business Administration, but most employers would overlook that if you have equivalent experience in similar roles. That is why you should highlight your work experience in your resume.
If you want to learn more tips on how to craft your project administrator resume, this guide is for you. Below, you will find expert advice and downloadable resume templates to help you on your journey to land a job as a project administrator.
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Project administrators assist the team with planning throughout the entire project cycle. They break down tasks into smaller bulks to help the team work more efficiently. One of the most important duties of the project administrator is to calculate metrics. This includes estimating costs, schedules, and budgets. Your resume should demonstrate excellent communication skills as you will be the point of contact for the team, and you need to facilitate communications.
As we mentioned earlier, most project administrators are responsible for budgeting. They estimate the costs of the projects, the resources needed, and determine the best way to move forward according to the project’s budget. That’s why it is important to mention this skill in your resume.
Your project administration resume should validate your work experience and value. The best way to do this is by mentioning your accomplishments in previous roles. You can talk about how you improved operations that contributed to the completion of the project. Remember to always validate your achievements with metrics.
A construction project administrator is responsible for managing administrative tasks such as procuring materials, estimating schedules, coordinating permits, etc. The construction project administrator also manages contracts. Therefore, you should mention your knowledge of contractual agreements in your resume.
You can include certifications that validate your experience in the construction field, such as the Certified Construction Manager (CCM). You can also mention other certifications to demonstrate your expertise in project administration, such as the Agile Certified Practitioner (ACP) and the Associate in Project Management (APM).
We reached out to hiring managers at top companies like Amazon, Apple, and Google to get their insights on what they look for in a project administrator resume. Based on their feedback and our own expertise, we've compiled a list of tips to help you create a resume that will stand out from the competition and land you an interview.
Hiring managers want to see that you have experience with specific project management methodologies and tools. Instead of simply listing the methodologies you're familiar with, provide examples of how you've applied them in your previous roles.
Avoid vague statements that don't demonstrate your expertise:
A resume summary for a Project Administrator role is optional, but can be a useful way to provide additional context about your experience and qualifications that may not be immediately obvious from the rest of your resume. It's particularly helpful if you're changing careers or have a diverse background that doesn't perfectly align with the job requirements.
However, avoid using an objective statement, as it's outdated and focuses on what you want rather than what you can offer the employer. Instead, craft a concise, targeted summary that highlights your most relevant skills, experience, and accomplishments. Aim for no more than a short paragraph, and remember to tailor it to the specific job you're applying for.
The work experience section is the core of your resume. It's where you'll highlight your most relevant and impressive professional experiences. As a project administrator, it's crucial to showcase your ability to manage projects, collaborate with teams, and deliver results. In this section, we'll guide you through the key steps to crafting a compelling work experience section that will catch the attention of hiring managers.
Your education section is a key component of your project administrator resume. It should be concise, relevant, and tailored to the job you're applying for. Here are some tips to help you craft a strong education section that will catch the attention of hiring managers.
A good way to impress your potential employer is by mentioning your achievements in your project administrator resume. However, it is important to use an appropriate vocabulary. You can use multiple bullet points to mention your experience and accomplishments. Each point should start with a related action verb to provide more reliability and precision.
The action verbs you choose should be highly related to your project administrator role. Action verbs like “administered,” “budgeted,” and “scheduled” are some of them, but you can discover a wide variety of them in our list below.
For a full list of effective resume action verbs, visit Resume Action Verbs.
A project administrator's resume should reflect administrative skills such as budgeting, knowledge of compliance regulations, documentation, and event planning. You could also boost your resume by mentioning project management-related skills such as time management and planning.
However, you should know that each company has its own needs, and they may require you to have additional skills. In this case, it’s important to check your potential employer’s job post. You can also take a look at our selection of skills for project administrators.
You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:
This word cloud highlights the important keywords that appear on Project Administrator job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.
Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.
