The administrative coordinator performs basic office duties such as answering emails, managing schedules, faxing, preparing conference rooms, making payments, and keeping track of receipts. In addition, administrative coordinators must prepare and deliver reports for office managers. Therefore, having some basic financial skills is necessary for this role. You should highlight this in your resume.
This role must not be confused with being a secretary. Secretaries perform administrative tasks, but administrative coordinators have a more comprehensive range of responsibilities in office management. Secretaries often work for a particular manager or department, whereas administrative coordinators perform office management in multiple teams.
As we mentioned earlier, you can become an administrative coordinator with only a high school diploma or GED equivalent. However, some employers might prefer candidates with an associate degree in office administration. If you have any relevant certification you should highlight it in your resume.
Administrative coordinators should have some basic computer literacy since they will be handling communication through emails and generating reports using data entry software. Having some understanding of tools like Microsoft Excel, Google Drive Suite, and Microsoft Outlook is a great way to boost your resume.
Now that we know more about administrative coordinators, let’s explore some related roles and give you some tips for optimizing your resume. Below, you will also find three resume templates that you can customize.
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An administrative coordinator is responsible for upkeeping clerical operations in an office department. They manage schedules, deliver reports, answer phone calls, and coordinate with HR management for payrolls. Administrative coordinators must have excellent communication skills as they cooperate with multiple teams and colleagues. Hence, it might be something you’d want to highlight in your resume.
Administrative coordinators must handle email responses, generate reports, arrange documents, and interpret data. That’s why they need to be familiar with office software like Microsoft Excel, Outlook, Google Drive, and HR systems. If you want to boost your resume, highlight your computer literacy.
As an administrative coordinator, you are directly responsible for clerical operations. There are several ways to stand out in this role. You can improve efficiency, identify errors in financial records, and provide support in budgeting. Use these accomplishments to demonstrate your value in your resume.
Clinical administrative coordinators have similar duties but they focus on the healthcare industry. They assist doctors and nurses with patient data, scheduling appointments, and other clerical tasks such as receiving and forwarding communication. As a clinical administrative coordinator, your resume should reflect your organizational skills.
Most potential employers might be looking for specific candidates with experience in the healthcare industry. Related terms might indeed be keywords that are scanned by ATS systems. Tailoring your resume to the healthcare industry might not only help you look more specialized but also help you get past ATS filters.
An office coordinator optimizes the office workflow. They design and implement systems that improve productivity in each department. Office coordinators also perform clerical tasks such as maintaining and organizing the work field, upkeeping office equipment and restocking materials, managing phone calls, and scheduling appointments.
Your resume should demonstrate your problem-solving skills. As an office coordinator, you may have to deal with customers' complaints. You can talk about previous challenges and how you overcome them.
Office coordinators often deal with multitasking and working under a schedule. That’s why you must have excellent time management skills. You must be able to prioritize tasks, organize your schedule, and work progressively to maximize productivity.
Even though office coordinators often perform basic office tasks, their role often goes beyond clerical tasks. They can monitor expenses and perform bookkeeping tasks. That’s why adding this skill to your resume is definitely a plus.
We spoke with hiring managers at top companies like Amazon, Apple, and Google to gather their best advice for administrative coordinator resumes. They shared insider tips on what makes a resume stand out and get noticed. Here are the top tips they recommended for crafting a strong administrative coordinator resume that will help you land your dream job.
Administrative coordinators are responsible for keeping everything running smoothly. Hiring managers want to see examples of your organizational abilities on your resume, such as:
Quantify your accomplishments where possible to give a clear picture of the scope of your responsibilities and impact.
A resume summary for an Administrative Coordinator role is optional but can be a great way to provide additional context about your experience and skills that may not be immediately apparent from the rest of your resume. It's particularly useful if you're changing careers or have a diverse background that you want to tie together. However, avoid using an objective statement, as it's outdated and doesn't add value to your application.
When crafting your summary, focus on highlighting your most relevant qualifications and experiences, and tailor it to the specific Administrative Coordinator position you're applying for. Use metrics and examples to back up your claims, but keep it concise and to the point. Aim for no more than a paragraph in length.
When writing your work experience section, it's crucial to showcase your relevant skills, accomplishments, and impact in each role. As an administrative coordinator, focus on highlighting your organizational abilities, attention to detail, and communication skills. Use specific examples and quantify your achievements whenever possible to demonstrate the value you brought to your previous employers.
The education section of your administrative coordinator resume should be concise yet impactful. It's an opportunity to showcase your relevant educational background and any specialized training that qualifies you for the role. Follow these tips to craft a compelling education section that catches the hiring manager's attention.
Administrative coordinators are responsible for multiple tasks around the office, so they are often held accountable for office efficiency in terms of clerical duties. A good way to demonstrate reliability is to use strong action verbs. These words provide a sense of accountability and improve your resume’s readability.
You can also use these action verbs for demonstrating your achievements, such as identifying issues in financial records or office documents, improving operations, etc. Check out the following action verbs we’ve selected for an administrative coordinator role based on our research.
For more related action verbs, visit Teamwork Action Verbs.
For a full list of effective resume action verbs, visit Resume Action Verbs.
Administrative coordinators must have a combination of soft skills and basic computer literacy. They must have excellent organizational skills to keep track of everything around the office and coordinate communication and clerical tasks. They must also be proficient at faxing, managing and responding to emails, reporting, and using scheduling tools.
In this role, you might also work under thigh schedules, so you must be able to multitask without immediate direction. Remember that your potential employer might be looking for some specific skills, so it’s always a good idea to check job posts to identify those. If you need some help finding relevant skills, check our list below.
You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:
This word cloud highlights the important keywords that appear on Administrative Coordinator job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.
Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.
