For companies of any size, the ability to keep track of incoming and outgoing funds is critical for operating successfully. Bookkeepers, who are typically charged with keeping an accurate record of all financial transactions, are essential for that to take place.
Bookkeepers represent a significant portion of the workforce, with more than 1.5 million employed in the U.S. today. While that number is projected to gradually shrink due to automation stemming from machine learning advances, the demand for bookkeepers is high due to the number of retiring bookkeepers from the Baby Boomer generation.
To become a bookkeeper, or excel at being one, you’ll want to have an analytical mind with an affinity for attention to detail. Technical skills are required for bookkeepers, particularly when it comes to accounting software, so anticipate needing to be familiar with some of the more popular options. With the more routine tasks being absorbed by automation, future bookkeepers can be expected to have the ability to see the bigger picture and act in an advisory capacity.
In this guide, we’ll be looking at four examples of bookkeeper resumes that you can base your own resume on (depending on your background). To help you fine tune it further, we’ll also be going over tips on polishing your resume, including what action words to emphasize to best demonstrate your capabilities.
Jump to a template:
As a bookkeeper, you'll play a crucial role in managing a company's financial records and ensuring everything is accurate and up-to-date. When composing your resume, it's essential to demonstrate your expertise in financial reporting, software proficiency, and attention to detail. In recent years, the bookkeeping field has evolved significantly, with cloud-based software and automation becoming increasingly prevalent. To stand out from the competition, showcase your adaptability and familiarity with the latest tools and industry trends.
In order to grab a hiring manager's attention, your resume should emphasize your ability to work independently and communicate effectively with both colleagues and clients. Prioritize showcasing your achievements and quantify your contributions to previous employers, as this will help demonstrate your ability to make a positive impact in any bookkeeping role.
As a bookkeeper, you'll likely work with specialized accounting software, such as QuickBooks, Xero, or Sage. Be sure to mention your proficiency in these programs and any relevant certifications to show you're well-versed in the tools commonly used in the industry.
In a bookkeeping role, accuracy is crucial. Your resume should highlight your ability to spot discrepancies, analyze financial data, and maintain up-to-date records. Including specific examples of how your keen eye for detail and analytical skills have benefited past employers will make your resume stand out.
If you have experience as a bookkeeper, you can illustrate it in a similar fashion by highlighting your background with working with numbers (by being sure to include ample numerical references). Leading off each bullet point with a bookkeeper-oriented action word and sprinkling relevant skills throughout creates a complete picture of someone who is comfortable in the bookkeeping position.
As a bookkeeper, your primary task will be working with numbers. This bookkeeper demonstrates a knowledge of that relationship and an affinity for quantitative values by including a numerical figure in every single bullet point. You should similarly incorporate numbers like this into your resume to demonstrate to hiring managers that you are experienced and capable with these kinds of figures.
Throughout their resume, this bookkeeper references their skillset using appropriate terms (such as "collection and claim procedures"), along with leading each bullet point with a relevant bookkeeper word ("audited", "processed", "responded"). You should also add a list of your technical skills into your resume, such as QuickBooks or Xero.
Full charge bookkeepers are solely responsible for a company’s accounting department. This means they will want to demonstrate their capacity for leadership and their ability to handle teams, along with managing all of the details of financial operations. This resume shows the bookkeeper’s experience in doing so with the inclusion of appropriate accomplishments and a background that indicates professional growth.
Right off the bat, this bookkeeper starts their list of accomplishments in their most recent position with “spearheaded”. You can add strong action verbs like this - such as “oversaw” and “assembled” - to indicate to hiring managers that you have the ability to lead and manage a team of bookkeepers.
As a Senior Bookkeeper, your role is vital in maintaining the financial records of a company and ensuring its financial health. These roles have evolved in recent years, with a growing emphasis on technological proficiency and analytical skills. When crafting your resume, you'll want to showcase your experience managing financial transactions, as well as your ability to adapt to new software tools and industry practices.
In addition to your technical competencies, highlighting your leadership and communication skills is essential. Senior Bookkeepers often collaborate with various departments within the company and may lead a team of junior bookkeepers. Showcase your interpersonal skills and instances where you've successfully led others on your resume.
As a Senior Bookkeeper, your software skills are essential. List the specific accounting and bookkeeping software you're proficient in, such as QuickBooks, Xero, or Sage, as well as any relevant certifications you've obtained. This demonstrates your ability to stay current with industry trends and technologies.
Senior Bookkeepers often take on leadership roles, overseeing junior staff members and collaborating with other departments. Include specific examples of your leadership experience, such as managing a team, implementing new processes, or providing training to others. This shows potential employers your ability to lead and add value to the company.
If you have significant experience as a bookkeeper, you can include each step you’ve taken along the way in terms of your positions, as in the example of this resume. Showing orderly progression between positions (including promotions) broken up by powerful bullet points that use senior bookkeeper verbs is an excellent formula to follow.
A senior bookkeeper has ideally mastered the concept of including only the most necessary information in their data entry and their briefs, and this resume encapsulates that. Each bullet point starts with a hard-hitting lead bookkeeper verb, such as "handled", "executed", and "improvised", and includes a numerical value.
If you want to demonstrate your progressive competency, you can follow a similar example by not only including the titles of your positions (i.e. from “assistant bookkeeper” to “bookkeeper” to “senior bookkeeper”) but incorporating any promotions you’ve received within the same office (from “administrative assistant” in bookkeeping to “assistant bookkeeper”). While this was an early promotion in this senior bookkeeper’s career, it set off a long path of growth.
As an entry-level bookkeeper, you'll be stepping into a role that's integral to businesses of all sizes. You'll be tracking financial transactions, balancing books and preparing financial statements. Lately, the bookkeeping industry has witnessed a digital transformation, with an increasing demand for proficiency in accounting software like QuickBooks. So, when you're putting together your resume, ensure it reflects your ability to adapt to these tech advancements. Plus, never underestimate the importance of detailing any experience you have with data entry or financial record keeping, no matter how minor it might seem.
Your resume should clearly highlight your familiarity with accounting software, especially if you've used QuickBooks, Excel or similar programs. Addressing this in your skills section can show how you're on point with current industry trends.
As a bookkeeper, the details count. You need to demonstrate this in your resume. Consider including instances where your meticulous nature and precision were instrumental to your tasks or projects, so potential employers can see your commitment to accuracy.
With colleges constantly changing their curriculum, it can help to write out the particular courses that you feel were most helpful to your role as a bookkeeper. Additionally, if you have participated in any outside activities in your community in a bookkeeping, data entry, or organizational capacity, you can include it as part of your relevant experience.
If you're an entry level bookkeeper, you can draw attention to your skills by including the relevant coursework that was a part of your degree. Hiring managers that see you are specifically educated in "Spreadsheet Applications", for example, will feel comfortable assigning you to data entry, a core responsibility for bookkeepers.
Rather than only demonstrating that you were a student that completed coursework, you can incorporate activities (from volunteering roles to university projects to any committees you may be a part of) that are relevant to bookkeeping. If you have done any pro bono accounting work (such as for non profits or family or friends that have small businesses), be sure to include it (along with the name of the business when possible).
A bookkeeper office manager handles a company’s financial records and performs specific financial functions. Tasks assigned are numerous and may include, reconciling bank statements, managing payroll, preparing purchase orders, completing tax forms, etc. You may have a team of bookkeepers to manage so leadership and management skills are also essential for this job.
While a degree in accounting or a similar field is very attractive to recruiters, it is not absolutely essential to bagging a bookkeeping job. What is very important is your wealth of experience performing bookkeeping tasks. Recruiters will want to see 3-5 years of experience minimum, Here is a successful resume sample.
Your resume should read like someone who knows bookkeeping in and out. A good way to show this is by using bookkeeping keywords and mentioning bookkeeping tools throughout your resume’s experience section. Examples in this resume include ‘accounts payable’, ‘Quickbooks’, and ‘reconciliations’.
This is not an entry-level position, and as such recruiters will want to see a progression in your career up to this point. Showing promotions in your career indicates to recruiters that you are an exemplary employee and have had a successful career.
Throughout your resume (and in a skills bank somewhere on your resume), you should aim to include skills that are more relevant to the bookkeeping profession. This not only reinforces to hiring managers that you are familiar with the profession, it also helps clear gatekeeping Applicant Tracking Systems.
On the left, we’ve collected the skills that come up most often on bookkeeper resumes. Match these with your own experiences and abilities and try to feature at least one in your bullet points and summary (if you opt to include one).
Another helpful resource in identifying what skills you should include is the job listing itself. If it is for a senior bookkeeper, for example, be ready to highlight management and leadership skills in addition to foundational technical skills.
This word cloud highlights the important keywords that appear on Bookkeeper job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.
As a bookkeeper responsible for accurately and efficiently entering data, your resume is your first impression on how skillful you are at the task of record management. Along with formatting basics (such as through the inclusion of bullet points and following a uniform listing style for positions), you should aim for creating succinct highlights of your accomplishments (with no more than 1-2 sentences per bullet point, summary, or contextual section, as in the example of the first template we looked at).
Knowing what action verbs speak strongly about your experiences can also go a long way in creating an impactful resume that will generate interest in hiring managers. Remember how the senior bookkeeper we looked at above used words like “executed” and “improvised”? Both of these words are optimal in the sense that they impart a decisive capability in addition to creativity.
For less senior bookkeepers, such as the one featured in the first template, “audited”, “processed”, and “developed” are solid options that can kick off into quantifiable, relevant accomplishments. “Assisted” can be a weaker choice, however, as it leaves hiring managers wondering why you didn’t take the front reins (unless it is an accomplishment from early in your career).
Don’t be afraid to duplicate strong action verbs, such as in the example of the full charge bookkeeper template from earlier. You can include multiple accomplishments (between 2-3) that begin with “oversaw”, for instance, as it implies consistency over time.
For a full list of effective resume action verbs, visit Resume Action Verbs.
If you're a senior-level employee, or you're changing careers to become a Bookkeeper, it's useful to add a paragraph at the top of your resume highlighting your most impressive accomplishments. This is called a resume summary.
Here's an example of a summary that can be used on a Bookkeeper resume.
A resume summary is a totally optional section, and in most cases, it's better to leave it out of your resume than include it. For example, if you're a student or mid-level hire, you should not include a summary, and instead use the space to add to your work experience.
To learn how to write an effective resume summary for your Bookkeeper resume, or figure out if you need one, please read Bookkeeper Resume Summary Examples, or Bookkeeper Resume Objective Examples.
You should use bullet points to describe your achievements in your Bookkeeper resume. Here are sample bullet points to help you get started:
Led annual budget preparation, performed departmental and account variances, and managed the standard costing globally for 4 sites.
Introduced a new invoicing system that reduced month-end turnaround time by 15%.
Filed payroll tax and sales tax for over 50 international customers each month.
Provided excellent customer service, effectively reducing customer complaints from 65% to 23% within the first 8 months.
Collaborated with 10 department managers and peers to develop and implement policies and procedures that increased internal efficiency by 20%.
For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points, how to quantify your resume and resume accomplishments.
