Project coordinators play a key part in helping business projects run smoothly. They work closely with team members to keep projects on schedule, under budget, and within a reasonable scope.
Although a project coordinator can perform similar duties to a project manager, coordinators are more involved in carrying out projects, while managers are more likely to oversee them. With time and experience in the field, project coordinators may advance to become project managers.
Project coordination is a burgeoning field filled with opportunities for the right professionals. The US Bureau of Labor Statistics estimates that the number of project coordinator roles (and other business operations jobs) will increase by 5% between 2019 and 2029.
To become a project coordinator, you need to be highly organized with excellent skills in time management, communication, and teamwork. And when you’re applying for jobs, you’ll need a standout resume to show potential employers that you’re the best fit for the role. Let’s discuss how to create a project coordinator resume that’ll set you apart in 2023.
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As a Project Coordinator, you'll be responsible for organizing and overseeing various projects within a company. Your resume should reflect your ability to effectively manage tasks, communicate with team members, and ensure projects are completed on time. In recent years, the importance of coordinating remote teams and utilizing project management software has grown significantly, so highlighting these skills can set you apart from other candidates.
When crafting your resume, companies will be looking for evidence of your ability to successfully coordinate complex projects, as well as your adaptability and efficiency. A strong Project Coordinator resume is crucial for showcasing your expertise and demonstrating your value to potential employers.
As a Project Coordinator, having relevant certifications, such as PMP or CAPM, can significantly boost your resume. Include these certifications, along with any other training courses or workshops you've completed, to demonstrate your dedication to the project management field.
In today's digitally connected world, it's crucial for a Project Coordinator to be proficient in various project management software and tools, like Asana, Trello, or Microsoft Project. Be sure to highlight your experience with these platforms, as well as any other technical skills that are relevant to the role.
Project coordinators frequently juggle various tasks such as planning, organizing, scheduling, and keeping records. They track progress on current projects and keep team members updated on the status of ongoing work. When you’re applying to become a project coordinator, your resume should show that you’ve successfully managed a multitude of responsibilities at past jobs.
When listing your accomplishments at previous jobs, always choose strong verbs such as “implemented”, “managed”, and “increased” to show how you played an active part in your successes. Using a variety of these verbs tells recruiters that you have a diverse skill set -- a necessity for a project coordinator role.
As a project coordinator, you’ll help ensure that projects are completed as efficiently and profitably as possible. Potential employers want to see evidence of your skills in areas such as reducing costs, increasing revenue, and streamlining processes. Wherever possible, use specific numbers (e.g. “reduced shipping costs by $35,000 monthly”) to illustrate the impact of your accomplishments.
As an IT Project Coordinator, you'll play a crucial role in ensuring smooth execution of various IT projects in your organization. With the rapid advancement of technology, the industry is continuously evolving and companies are seeking IT Project Coordinators who are proficient in the latest tools and methodologies. A well-crafted resume is vital in showcasing your skills and experience relevant to this role, making you stand out from the competition.
In this industry, hiring managers value resumes that clearly outline project management experience, technical expertise, and communication skills. A strong IT Project Coordinator resume not only demonstrates your capabilities but also reflects your adaptability and eagerness to stay current with industry trends.
As an IT Project Coordinator, obtaining valid certifications in project management methodologies (e.g., PRINCE2, Agile, or Scrum) demonstrates your commitment to industry standards and best practices. Make sure to mention these certifications prominently in your resume to showcase your expertise.
In addition to project management experience, hiring managers also look for IT Project Coordinators with a solid understanding of relevant technical skills. Emphasize your proficiency in various tools, technologies, and software that you've used to deliver successful projects, such as Jira, Trello, or Microsoft Project.
An IT project coordinator helps manage and plan technical projects. This position is more specialized than a typical project coordinator role, and it generally requires you to have some technical experience or education. On your resume, make sure to highlight your knowledge of computer systems as well as any relevant softwares you know how to use.
If you want to get hired as an IT project coordinator, focus your resume on technical positions you’ve held (as well as roles where you’ve worked with IT departments). Pointing out past experience in jobs such as a computer administrator or systems analyst may help give you an edge over your competition.
Your hard technical skills can be crucial to your success as an IT project coordinator. If you’re proficient with softwares such as NetSuite ERP, and Oracle Hyperion, list these competencies in a skills section to demonstrate your technical expertise.
As a Construction Project Coordinator, you play a vital role in ensuring the smooth running of construction projects and keeping them on track. You're the essential link between various stakeholders and are tasked with coordinating resources, schedules, and communication. Given the competitive nature of the industry and the fact that companies often rely on contractor bids, having a strong resume is crucial to showcase your skills and expertise to potential employers and help you stand out from the rest.
In this industry, it's especially important to demonstrate your ability to effectively manage resources, control budgets, and work well under pressure. Companies are looking for candidates who understand the dynamic nature of construction projects and can handle multiple tasks simultaneously. A well-written resume helps you convey your qualifications and stand out as a top candidate for the role.
Construction Project Coordinators often use specific software for project management, estimating, and scheduling. Be sure to highlight your proficiency with relevant software, such as Procore, Buildertrend, or PlanGrid, to demonstrate your technical skills and show employers you're up to date with industry tools.
Holding relevant certifications is a great way to show potential employers that you're knowledgeable and committed to your role as a Construction Project Coordinator. Include certifications such as the Associate Constructor (AC), Certified Construction Manager (CCM), or Project Management Professional (PMP) on your resume to demonstrate your industry-specific expertise and dedication to professional development.
Construction project coordinators handle logistics and planning for construction projects. For this role, in addition to the organizational and communication skills needed for project coordination, you should have at least a basic understanding of building processes, standards, and codes. You may also need to manage teams of workers, so leadership experience is also a huge plus.
YAs a construction project coordinator, you’ll work closely with construction teams to ensure that projects get completed. You need to be an effective leader -- and what better way to demonstrate leadership on your resume than highlighting your past promotions? When you’ve advanced to greater levels of responsibility at prior jobs, hiring managers can clearly see that you are a strong performer with the ability to lead by example.
In this position, you will be doing many of the same things an experienced project coordinator would do, but you will likely start by assisting a senior project coordinator. Tasks you can expect include administrative tasks like scheduling meetings, compiling relevant lists, handling project logistics, etc. Most recruiters will require you to have a bachelor’s degree in project management or a related field, and will highly value any previous experience you have had coordinating or managing projects. Here is a recruiter-approved resume sample.
Show recruiters that you have in-depth knowledge of project management by listing any project management-related certification you may have. This applicant has 3 strong certifications that are bound to impress recruiters.
Show recruiters that you are experienced in using project management software by ensuring you include at least the most popular project management tools in the industry. Go the extra step and try to find out what software your potential employer uses and make sure you include them in your list. If you are not experienced with the software, do a crash course online before adding it to your resume.
We spoke with hiring managers at top companies like Amazon, Google, and Microsoft to understand what they look for in project coordinator resumes. The tips below are based on their insights and will help your resume stand out from the competition.
As a project coordinator, strong organizational abilities are crucial. Showcase your skills by including examples like:
Avoid generic statements that don't provide specific examples, such as:
So you want to become a project coordinator? The first step to getting the job is creating a great resume. Here are two tips to make your resume stand out.
A resume summary is an optional section that highlights your most relevant qualifications for the job you're applying for. While it's not a required section, it can be a powerful tool to quickly showcase your skills and experience to a hiring manager, especially if you're changing careers or have a diverse background that may not be immediately apparent from your work history alone.
However, it's important to avoid using an objective statement in place of a summary. Objective statements are outdated and focus on what you want from the employer, rather than what you can offer them. Instead, use your summary to provide a brief overview of your qualifications and how they align with the job requirements.
The work experience section is the most important part of your project coordinator resume. It's where you show hiring managers how you've applied your skills in real-world situations to drive results. To make this section stand out, focus on highlighting your most relevant and impactful experiences, using specific examples and metrics to illustrate your accomplishments.
On your resume, you should always lead into your past accomplishments with strong, clear action verbs. The best verbs are the ones that most accurately depict what you accomplished and how you went about doing it.
As an aspiring project coordinator, you should choose specific verbs that speak to the core skills of the job -- namely, your organizational, planning, leadership, and communication skills. Did you execute projects flawlessly in past jobs? Did you facilitate meetings or resolve problems effectively? Choosing strong verbs to talk about your accomplishments can positively influence hiring managers’ professional opinion of you -- and make you more likely to get an interview.
If you need some inspiration, here is a list of project coordination-related verbs to get you started.
For more related action verbs, visit Leadership Action Verbs.
For a full list of effective resume action verbs, visit Resume Action Verbs.
Coordinating projects is a complex job that requires a mix of organizational and interpersonal skills. You’ll need to be organized enough to handle project logistics, track progress, and ensure that necessary tasks are completed. Planning is essential, but so is the ability to solve problems as they arise. In addition, you’ll need strong communication and leadership skills to keep projects moving forward and guide your team towards success.
Ideally, your resume should focus on prior work experiences where you’ve effectively used these skills. Be sure to mention any management or leadership positions you’ve held (or promotions you’ve received). And if you’re seeking a more specialized role (e.g. as an IT or construction project coordinator), use a skills section to highlight your relevant hard skills.
You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:
This word cloud highlights the important keywords that appear on Project Coordinator job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.
You should use bullet points to describe your achievements in your Project Coordinator resume. Here are sample bullet points to help you get started:
Facilitated continuous interaction between users, development and QA teams throughout the SDLC, resulting in a 95% testing success rate.
Created knowledge base of 80 internal resources, improving employee onboarding and reducing time spent per project on administrative tasks by 40%
Led multi-disciplinary 7 person team to design, develop, and launch online e-commerce store; prioritized and resolved 45+ new features and bug fixes
Streamlined internal approval process for transactions by standardizing approval forms, decreasing approval time by 12 hours
Implemented a system upgrade for an American bank just 8 weeks before deadline; resulted in securing additional business worth $5 MM
For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points, how to quantify your resume and resume accomplishments.
Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.
