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This is the perfect position for someone looking to enter the assistant profession. You will be assisting executive-level professionals in both their professional lives and sometimes their personal lives. Your job is to make their lives as easy as possible and to handle mundane or logistic tasks that will allow them to focus on more important things. You may be making flight and dinner reservations, scheduling meetings, or even buying birthday presents for their child. This is often a fast-paced and high-stress position so your ability to exceed under pressure and have a friendly demeanor is crucial.
Your tools list should include administrative tools like Microsoft Office, but also include things like scheduling tools and communication tools. You need to show that you can perform all aspects of your job.
If you don’t have a lot of experience, an easy way to show your ability is to gain certification as an executive assistant or administrator. This applicant has 3 impressive and relevant certifications.
We spoke with hiring managers at top companies like Google, Amazon, and Microsoft to gather their best tips for creating a strong entry-level executive assistant resume. These tips will help you showcase your skills and experience in a way that catches the attention of potential employers and sets you apart from other candidates.
As an executive assistant, you will be responsible for managing multiple tasks and projects at once. Showcase your ability to stay organized and handle a variety of responsibilities by including specific examples in your resume.
A resume summary is an optional section that goes at the top of your resume, just below your name and contact information. It's a brief paragraph that highlights your most relevant skills, experiences, and achievements, tailored to the job you're applying for. While a summary is not required, it can be a useful way to provide additional context about your background and qualifications, especially if you're a career changer or have a lot of experience.
However, you should avoid using an objective statement, which is an outdated resume format that focuses on what you want from the employer, rather than what you can offer them. Instead, use a summary to showcase your value and how you can contribute to the company's success.
Your work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished in your career and how you can help their company succeed. When applying for entry-level executive assistant positions, it's crucial to highlight your relevant skills and experiences, even if you don't have direct experience as an executive assistant.
When describing your work experience, use powerful action verbs that showcase your administrative skills and abilities. Consider verbs like:
By using strong action verbs, you demonstrate your proactive approach and ability to take initiative in an administrative role.
When writing your education section for an entry-level executive assistant resume, focus on relevance and recency. This section should be concise yet informative, highlighting your qualifications and academic achievements that align with the job requirements.
Here are examples of popular skills from Entry-Level Executive Assistant job descriptions that you can include on your resume.
This word cloud highlights the important keywords that appear on Entry-Level Executive Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.
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