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The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more.
To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.
Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.
Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.
An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume.
Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.
Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.
Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.
An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.
When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.
In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.
As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.
In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!
This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.
We spoke with hiring managers at top companies like Google, Amazon, and Apple, as well as smaller businesses, to understand what they look for in resumes for Executive Administrative Assistant roles. The following tips will help you create a strong resume that will catch the attention of recruiters and hiring managers in this field.
Recruiters want to see that you have experience working closely with executives and high-level managers. Emphasize this in your resume:
Avoid being too vague about who you supported, like this:
While a resume summary is optional, it can be a valuable addition for Executive Administrative Assistants. It allows you to provide context and highlight key skills and experiences that may not be immediately apparent from the rest of your resume. However, avoid using an objective statement, as it focuses on your goals rather than what you can offer the employer.
When crafting your summary, tailor it to the specific Executive Administrative Assistant role you're targeting. Avoid simply repeating information that's already covered in other sections of your resume. Instead, use this space to showcase your most relevant qualifications and the value you can bring to the organization.
Your work experience section is the heart of your resume. It's where you highlight your professional achievements and show hiring managers what you're capable of. When applying for executive administrative assistant roles, it's crucial to showcase your skills and experience in a way that sets you apart from other candidates.
In this section, we'll provide tips and examples to help you craft a compelling work experience section that grabs the attention of hiring managers and lands you an interview.
When describing your work experience, use powerful action verbs that showcase your administrative skills and accomplishments. Strong verbs help paint a vivid picture of your capabilities and make your resume more engaging. Consider using verbs such as:
Avoid using weak or passive phrases like "responsible for" or "participated in." Instead, opt for strong, active language that highlights your direct contributions and impact.
The education section of your executive administrative assistant resume should be concise and highlight your relevant academic background. This section is particularly important if you are a recent graduate or if your education is closely related to the position you are applying for.
The skills section of your executive administrative assistant resume is where you highlight your most relevant abilities. It's a critical section that can make or break your chances of getting an interview. Hiring managers and recruiters often use Applicant Tracking Systems (ATS) to filter resumes based on the presence of specific skills, so it's important to include the right ones.
In this section, we'll cover some key tips for crafting a compelling skills section that will help you stand out from the competition.
Here are examples of popular skills from Executive Administrative Assistant job descriptions that you can include on your resume.
This word cloud highlights the important keywords that appear on Executive Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.
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