Executive Assistant

Executive Assistant Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Executive Assistant job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume.

Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Choose a category
  • Office Administration
  • Executive Administrative Assistance
  • Administrative Assistance
  • Administration
  • Microsoft Access
  • Executive Support
  • Diary Management
  • Customer Service
  • Human Resources (HR)
  • Travel Arrangements
  • Management
  • Event Planning
  • Event Management
  • Project Management
  • Marketing
  • Travel Management
  • Sales
  • Expense Reports
  • Social Media
  • Calendaring
  •   Show full list

Resume Skills: Software

  • Microsoft Office Suite
  • Google Workspace
  • Salesforce
  • Adobe Creative Suite
  • G Suite
  • Dropbox
  • Zoom
  • Slack
  • Asana
  • MS Office
  • HubSpot
  • Trello
  • Zoho CRM
  • HubSpot CRM

Resume Skills: Administrative Tools

  • MS Office
  • Google Workspace
  • HubSpot
  • Slack
  • Trello
  • Asana
  • Google Suite
  • Salesforce
  • Zoom

Resume Skills: Administration

  • Calendar Management
  • Meeting Coordination
  • Database Management
  • Report Preparation
  • Record Keeping

Resume Skills: Communication

  • Professional writing (Business correspondence, memos, reports)
  • Public speaking (Presentations, speeches, team meetings)
  • Business writing
  • Interpersonal
  • Public Speaking
  • Negotiation
  • Customer Service
  • Interdepartmental Coordination
  • Report Writing

Resume Skills: Administrative

  • Report Management
  • Schedule Planning
  • Office Administration
  • Meeting Coordination
  • Record Keeping
  • Time Management

Resume Skills: Human Resources

  • Performance Management
  • Employee Relations
  • Onboarding Process
  • Interviewing
  • Employee Retention
  • Compliance

Resume Skills: Languages

  • English
  • Spanish (Fluent)
  • French
  • Spanish

Resume Skills: Tools

  • Project Management (Trello, Asana)
  • CRM Software (Salesforce, Zoho)
  • Accounting Software (QuickBooks, Sage)

Resume Skills: Techniques

  • Budget Management
  • Invoicing and Billing
  • Event Planning
  • Record Keeping
  • Conflict Resolution
  • Decision-Making
  • Time-Management
  • Problem-Solving
  • Budgeting
  • Event Management

Resume Skills: Project Management

  • Agile methodology
  • Scrum
  • Lean
  • Six Sigma
  • Trello
  • Asana
  • MS Project
  • Basecamp

Resume Skills: Language Proficiency

  • English
  • Spanish
  • French

Resume Skills: Office Management

  • Calendar Management
  • Office Administration
  • Staff Training & Development
  • Executive Support
  • Vendor Management
  • Project Coordination

Resume Skills: Office Productivity Tools

  • MS Office Suite
  • Google Workspace
  • Zoom
  • Slack
  Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Sample Executive Assistant Resume: How To Include These Skills

Add keywords directly into your resume's work experiences, education or Skills section, like we've shown in the examples below. Use the examples below as inspiration.

Choose a template
Your Name
Executive Assistant
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Resume Worded May 2020 - Present
Executive Assistant
Rationalized work processes across multiple teams to improve efficiency, resulting in a 50% reduction in operational downtime.
Revitalized the company's event planning by infusing creativity, which increased event participation rates by 35%
Coordinated complex international travel arrangements, reducing travel costs by 20%
Managed high-level customer service relations, leading to an improvement in customer retention rate by 15%
Implemented sound diary management strategies, increasing the Executive's availability for more pressing assignments and improving time management overall.
Coached.com September 2017 - April 2020
Senior Administrative Assistant
Developed an effective filing system using Microsoft Access, enhancing document retrieval by 30%
Increases sales conversion rates by assisting in the implementation of a new CRM system
Managed executive's scheduling and calendar efficiently, leading to better time management and a 25% increase in meeting productivity.
Google January 2015 - August 2017
Office Administrator
Reduced office expenses by 10% by monitoring supply usage and making cost-effective purchases.
Increased efficiency by implementing a new process for the scheduling and coordination of team meetings.
Enhanced team communication and collaboration by setting up a company Slack channel, resulting in increased project efficiency by 20%.
Resume Worded University December 2014
Master of Business Administration (MBA) - Concentration in Administration
Ranked in top 10% of graduating class
Resume Worded Institute June 2010
Bachelor of Science - Business Administration
Graduated Magna Cum Laude
Led a project team in capstone project focused on process improvement strategies
Software: Microsoft Office Suite (Advanced), Google Workspace (Expert), Salesforce (Proficient)
Administration: Calendar Management, Meeting Coordination, Database Management, Report Preparation, Record Keeping
Communication: Professional writing (Business correspondence, memos, reports), Public speaking (Presentations, speeches, team meetings)
Certifications: Certified Administrative Professional (CAP), Project Management Basics for Administrative Professionals
Leadership & Volunteering: Leader, Branding and Market research team -Coached Cares Non-Profit (2018– present), Regional Coordinator - National Association of Professional Women (2016–2017)
Awards: Outstanding Employee Award – Google (2016), Zealous Performer of the Year - Coached.com (2019)
Your Name
Administrative Officer
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Resume Worded March 2018 - Present
Administrative Officer
Managed budgeting and expense control measures, achieving a 30% reduction in office management costs
Spearheaded the execution of annual corporate events, improving employee engagement significantly
Streamlined the vacation request process, reducing HR workload by 40%
Microsoft May 2015 - February 2018
Executive Administrative Assistant
Provided top-tier Executive Support, improving efficiency by managing executive schedules and travel arrangements.
Managed and prepared all expense reports, increasing the accuracy of financial tracking by 45%
Generated 10% increase in social media engagement by assisting with content creation and scheduling for executive social media accounts.
Coached.com September 2012 - April 2015
Human Resources Coordinator
Improved HR processes, leading to a 15% increase in employee satisfaction
Reduced recruitment costs by 20% by utilizing efficient sourcing strategies
Enhanced company's onboarding process, leading to a decrease in employee turnover by 10%.
Resume Worded Institute January 2015
Master of Business Administration (MBA) - Organizational Leadership
Specialized in Administration and Human Resources Management
Resume Worded University June 2012
Bachelor of Science - Business Administration
Minors in Human Resource Management
Awards: Dean's List 2010-2012 (Top 15%)
Management Softwares: Microsoft Office Suite, Google Workspace, Dropbox, Salesforce, Zoom
Administrative Skills: Report Management, Schedule Planning, Office Administration, Meeting Coordination, Record Keeping, Time Management
Human Resources: Performance Management, Employee Relations, Onboarding Process, Interviewing, Employee Retention, Compliance
Languages: English (Native), Spanish (Fluent), French (Basic)
Certifications: Certified Administrative Professional (CAP), Notary Public
Leadership & Volunteering: Resume Worded Volunteers Program (Chair), Community Outreach Program (Volunteer, 2015-2018)
Projects: Implemented new employee onboarding program reducing employee turnover by 20% at Coached.com
Your Name
Office Manager
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com July 2019 - Present
Office Manager
Spearheaded a new project management approach that improved workflow efficiency by 35%
Successfully negotiated contracts with vendors, resulting in an annual saving of $25,000
Streamlined the company's travel management process, decreasing travel expenditure by 15%
Implemented a new employee onboarding process, resulting in a 20% decrease in employee turnover.
Improved facilities management by outsourcing non-core functions, saving the company $5000 monthly.
Apple Inc. April 2015 - June 2019
Marketing Coordinator
Designed email marketing campaigns that improved customer engagement rate by 50%
Solicited customer feedback and used that to improve online marketing strategies, resulting in a 25% increase in web traffic.
Boosted lead generation by 20% by designing a new content marketing strategy.
Resume Worded January 2012 - March 2015
Revitalized the reception area, creating a warm and welcoming atmosphere, and significantly improved customer satisfaction
Established efficient appointment scheduling resulting in a 15% increase in daily appointments made.
Handled high-volume phone calls and customer interactions professionally, maintaining a 99% customer satisfaction rate.
Resume Worded Academic Center June 2014
Masters in Business Administration
Specialization in Business Management and Marketing Strategies
Resume Worded University April 2012
Bachelor of Arts - Business Communication
Minor in Marketing
Awards: Dean's List 2012 (Top 10%)
Software: Microsoft Office Suite, Adobe Creative Suite, G Suite
Tools: Project Management (Trello, Asana), CRM Software (Salesforce, Zoho), Accounting Software (QuickBooks, Sage)
Techniques: Budget Management, Invoicing and Billing, Event Planning, Record Keeping
Languages: English (Native), Spanish (Fluent), French (Conversational)
Certifications: Project Management Professional (PMP) Certification, Certified Administrative Professional (CAP)
Leadership & Volunteering: Member, Professional Business Women Association, Volunteer Organizer, Local Blood Drive Program
Awards: Exemplary Office Manager 2018 - Awarded by the National Association for Office Professionals
Courses: Advanced Course in Employee Engagement, Certificate in Agile Management

Compare Your Resume To These Executive Assistant Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

How do I add skills to an Executive Assistant resume?

Review the job posting closely.

Go through the Executive Assistant posting you're applying to, and identify hard skills the company is looking for. For example, skills like Administration, Executive Support and Diary Management are possible skills. These are skills you should try to include on your resume.

Add industry skills like Office Administration and Administrative Assistance.

Add other common skills from your industry - such as Executive Administrative Assistance, Customer Service and Microsoft Access - into your resume if they're relevant.

Add skills into your work experience.

Incorporate skills - like Human Resources (HR), Sales and Management - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

Show your ability to multitask.

Since you're going to be interfacing with different teams and people, Executive Assistant hiring managers expect you to be able to multitask, so it's a good idea to emphasize this skillset in your resume.

Emphasize accomplishments that involved a team.

Teamwork is a common competency hiring managers look for, particularly for Executive Assistant roles, so include at least 1-2 examples of accomplishments that involved leading a team, or collaborating with others to complete a project.

Use the exact job title.

Try to add the exact job title, Executive Assistant, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Executive Assistant Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Executive Assistant job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Executive Assistant Skills and Keywords to Include On Your Resume

Executive Assistant Soft Skills

Here are common soft skills that appear on Executive Assistant job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

  • Leadership
  • Confidentiality
  • Team Building

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

Resume Skills and Keywords from Related Jobs

We also found variations and further specializations to your job title. Browse through the related job titles to find additional keywords that you can include into your resume.

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Executive Assistant Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example
C-Level Executive Assistant

Resume Example
Executive Assistant to CEO

Resume Example
Senior Executive Assistant

Resume Example
SaaS Account Executive (Alternate)

Resume Example
Merchandising Assistant

Resume Example
Investment Banking Executive Assistant

Browse Skills from Similar Jobs

Frequently Asked Questions

What hard skills should you include on an Executive Assistant resume?

On top Executive Assistant resumes, skills like Office Administration, Executive Administrative Assistance, Administrative Assistance, Administration, Microsoft Access, Executive Support, Diary Management and Customer Service appear most often.

Depending on the exact role you're applying to, skills like Management, Sales, Social Media, Travel Management and Human Resources (HR) can also be effective keywords to include on your resume.

What are the differences in resume skills between an Executive Assistant To Chief Executive Officer and an Executive Assistant To The President?

If you are writing an Executive Assistant To Chief Executive Officer resume, try to emphasize skills like Executive Administrative Assistance, Office Administration, Administrative Assistance, Executive Support, Calendaring, Executive Calendar Management, Business Strategy and Expense Reports.

Similarly, if you are writing an Executive Assistant To The President resume, emphasize skills like Nonprofit Organizations, Meeting Planning, Social Media, Marketing, Concur, Community Outreach and Travel Planning.

What are good resume skills to include for different Executive Assistant roles and job titles?

Depending on the specific role you apply to, you may need to emphasize different skill sets. Here are a few examples:

  • Executive Assistant to Vice President: Executive Administrative Assistance, Executive Calendar Management, Executive Support, Travel Arrangements and Travel Management
  • Executive Assistant To The President: Office Administration, Administrative Assistance, Event Planning, Expense Reports and Event Management
  • Executive Assistant To Chief Executive Officer: Calendaring, Business Strategy, Customer Service, Business Development and Management
  • Executive Assistant to Managing Director: Administration, Employee Relations, Human Resources (HR), Recruiting and Vendor Management

What soft skills are common in Executive Assistant roles?

Soft skills like Time Management, Teamwork, Team Leadership, Negotiation and Leadership are essential for Executive Assistant roles and jobs.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

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