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This is an entry-level position where you work to ensure the office runs smoothly. You will be tasked with everyday needs like reception duty, maintaining files, prepping and scheduling meetings, managing calendars, etc.
Great communication, a helpful and polite demeanor, and a go-getter attitude will be highly desired for this position. Likewise, any experience in an administrative position will be appreciated. Here is a recruiter-approved resume sample.
You may not have a lot of experience in this job, so add the job title to ensure you get past any ATS resume filters in place.
An administrative position requires a varied skill set due to the varied tasks you will need to complete. Ensure the list of your technical skills is equally varied.
As a hiring manager who has recruited for office administrative assistant roles at companies like Google, Amazon, and Microsoft, I've reviewed thousands of resumes. The following tips will help you create a strong resume that stands out to employers and lands you more interviews. These tips complement the resume examples provided earlier and will give you a competitive edge in your job search.
Hiring managers look for candidates who can keep the office running smoothly. Showcase your organizational skills by including examples like:
Quantifying your impact with numbers makes your achievements more tangible and impressive to employers.
A resume summary, also known as a professional summary or career summary, is an optional section that appears at the top of your resume, just below your contact information. While it's not a mandatory section, a well-crafted summary can be a valuable addition to your resume, especially if you're a career changer or an experienced professional with a diverse background.
Unlike a resume objective, which focuses on your career goals and what you hope to achieve, a summary highlights your most relevant qualifications, skills, and experiences. It's a concise snapshot of your professional profile, designed to grab the hiring manager's attention and entice them to read further.
When writing a summary for an Office Administrative Assistant position, focus on your key strengths, such as organization, communication, and technical skills. Tailor your summary to the specific requirements of the job, using keywords from the job description where appropriate.
Your work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished and how you've made an impact in your previous roles. When writing your work experience section for an office administrative assistant position, focus on highlighting your most relevant experiences and accomplishments.
When describing your work experience, use strong action verbs that showcase your administrative skills and expertise. This helps hiring managers quickly understand your capabilities and the value you can bring to their organization.
Examples of strong administrative action verbs include:
The education section on your office administrative assistant resume should be concise yet impactful. It's a chance to showcase your relevant knowledge and training that prepared you for the role. Follow these tips to make sure your education section enhances your resume:
The skills section of your resume is a key part of showing hiring managers you're qualified for the office administrative assistant role. It's where you highlight the specific abilities and knowledge that make you a great fit.
When writing your skills section, focus on hard skills that are relevant to the job description. Avoid soft skills like "communication" or "teamwork" - instead, prove these through your work experience bullet points. Here are some tips for crafting a strong skills section:
Here are examples of popular skills from Office Administrative Assistant job descriptions that you can include on your resume.
This word cloud highlights the important keywords that appear on Office Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.
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