Office Administrative Assistant Cover Letters

Approved by real hiring managers, these Office Administrative Assistant cover letters have been proven to get people hired in 2023. A hiring manager explains why.

Hiring Manager for Office Administrative Assistant Roles
Compiled and approved by: Emma Berry-Robinson
Senior Hiring Manager - Office Administrative Assistant Roles
19+ Years of Experience

Office Administrative Assistant Cover Letter Example

Dear Hiring Manager,

Growing up with a mother who was an Office Administrative Assistant, I learned early on the importance of organization and efficiency in the workplace. This is why I am thrilled to apply for the Office Administrative Assistant position at IBM, a company that I have admired for its continuous innovation and forward-thinking approach to technology.

In my previous role as an Administrative Assistant at Resume Worded, I implemented a new filing system that reduced document retrieval time by 35% and received recognition for my creative problem-solving abilities. I believe that my knack for finding efficient solutions, coupled with my strong communication skills, would make me an invaluable addition to the IBM team. During my time at Resume Worded, I also spearheaded an initiative to streamline the onboarding process for new hires, ultimately decreasing the time spent by 25%, allowing new team members to be productive more quickly.

As someone who is always eager to learn and improve, I find the idea of working at IBM exhilarating. I am particularly excited about the opportunity to contribute to a company that is constantly pushing the boundaries of technology, while also sharpening my administrative skills within a dynamic and collaborative environment.

Thank you for considering my application, and I look forward to the possibility of working together to help IBM continue its legacy of excellence.

[Your Name]

Why This Cover Letter Works in 2023

Personal Connection to the Role

Establishing a personal connection to the role helps demonstrate genuine interest and shows that the applicant has a deeper understanding of the position's importance.

Efficiency and Problem-Solving

Highlighting a specific accomplishment that showcases the applicant's ability to improve processes not only demonstrates their skills, but also provides a tangible example of the value they can bring to the company.

Streamlining Onboarding

By mentioning an initiative that positively impacted the company, the applicant shows their proactive nature and ability to make a difference in their workplace.

Gracious and Forward-Looking

Ending the cover letter with a thank you and expressing excitement about the potential opportunity leaves a positive impression and shows the applicant's enthusiasm for the role.

Office Administrative Assistant Cover Letter Example

Dear Hiring Manager,

I am writing to express my interest in the Office Administrative Assistant role at Microsoft. As a tech enthusiast, I've always admired Microsoft's dedication to innovation and its impact on everyday life. While I might not be developing the next Windows update, I strongly believe that every role within a company contributes to its overall success.

In my previous role at Resume Worded, I was known for my exceptional organizational skills and attention to detail. I coordinated team meetings, managed complex schedules, and streamlined office operations, reducing paper usage by 30%. Moreover, I implemented a digital filing system that improved document retrieval times by 50%.

What excites me about this role at Microsoft is the opportunity to contribute to an environment that fuels creativity and innovation. I thrive in fast-paced environments where my problem-solving skills are put to the test. I'm passionate about creating efficient systems that allow everyone to do their best work.

Thank you for considering my application. I look forward to the possibility of contributing to Microsoft's continued success.

Best regards,

[Your Name]


Why This Cover Letter Works in 2023

Highlight Specific Accomplishments

It's fantastic that you didn't just say you were organized at your previous job, but you gave concrete examples of your organizational skills in action. Reducing paper usage by 30% and improving document retrieval times by 50% are excellent achievements that show you've made a tangible impact in your previous role. This is the kind of specificity that makes a cover letter shine!

Show Excitement About the Role

I love it when I see a candidate who's excited about the role and the company. By expressing your enthusiasm for contributing to an environment that fuels creativity and innovation, you're showing me that you're not just looking for any job. You're interested in this job, at this company, and that really stands out.

Senior Office Administrative Assistant Cover Letter Example

Dear Hiring Manager,

It's with great enthusiasm that I apply for the Senior Office Administrative Assistant position at Amazon. As an avid reader and Prime member, I've been a long-time fan of Amazon's commitment to customer service and its revolutionary impact on the retail industry.

During my time at Resume Worded, I developed a reputation for my ability to manage complex projects and keep teams on track. I spearheaded the reorganization of our digital archives, reducing search times by 40%, and implemented a task tracking system that increased team productivity by 20%.

In addition, I supervised a team of three administrative assistants, providing guidance and support to ensure that our department ran smoothly. I am confident that my leadership experience and commitment to efficiency would make a significant contribution to your team.

What draws me to this role at Amazon is the chance to be part of a company that constantly pushes boundaries and isn't afraid to take risks. I am excited by the prospect of bringing my problem-solving skills and administrative expertise to such a dynamic environment.

Thank you for considering my application. I look forward to potentially contributing to Amazon's ongoing mission to be Earth's most customer-centric company.

Best regards,

[Your Name]

Why This Cover Letter Works in 2023

Quantify Your Impact

It's always impressive when a candidate can quantify their impact like you did here. By stating that you reduced search times by 40% and increased team productivity by 20%, you're giving me a clear picture of the kind of results I could expect if I hired you. This is an excellent way to prove your skills and achievements.

Showcase Your Leadership Skills

Supervising a team isn't easy, and by mentioning your experience doing so, you're showing that you have leadership skills. This is especially important for a senior role like this one, where you'll likely be overseeing other administrative professionals. Keep highlighting experiences like these that show you're ready for the responsibilities of a senior role.

Express Enthusiasm for the Company

Just like in your first cover letter, you're making it clear that you're excited about the company, not just the job. Saying that you're drawn to Amazon because it pushes boundaries and takes risks shows me that you understand and appreciate the company's culture. This kind of enthusiasm is always a positive sign.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

My earliest memories include sitting alongside my mother, an Office Administrative Assistant, as she meticulously organized files and managed schedules. It's no surprise that my passion for efficiency and organization led me to pursue a career in this field, and it's this passion that has me eager to join the team at Google, a company that values innovation, collaboration, and the power of organizing information for the betterment of society.
This introduction effectively connects the applicant's upbringing with their chosen career path and highlights the company's values, which helps create an authentic and personal connection.

Having spent countless hours watching documentaries about the fascinating world of journalism as a child, I always knew I was destined to work in an environment that valued truth, integrity, and the power of information. So, naturally, when I came across the Office Administrative Assistant position at The New York Times, I couldn't pass up the opportunity to support a company that has played such an important role in shaping the narrative of our world.
This intro captures the applicant's genuine interest in the company by recounting a personal experience and explains their motivation for applying, making it more likely for the hiring manager to be engaged with the rest of the cover letter.

When I first visited Ford's automobile assembly line on a school field trip, I was captivated by the company's dedication to efficiency and process improvement. As I progressed through my career as an Office Administrative Assistant, I realized I wanted to be a part of an organization that constantly strives for excellence through innovation, just like Ford does. That's what brings me to apply for the position at your esteemed company.
This introduction effectively conveys the applicant's admiration for the company and its industry, creating a strong connection between the applicant's values and the company's ethos, which can resonate well with the hiring manager.

As someone who's always had a penchant for solving complex puzzles and streamlining processes, I've long been drawn to the methodologies and principles of Lean Six Sigma. When I discovered that General Electric, a company that pioneered the Lean Six Sigma approach to efficiency, was looking for an Office Administrative Assistant, I knew this opportunity was the perfect fit for my unique skill set and passion for continuous improvement.
By mentioning a specific methodology used by the company, the applicant demonstrates their knowledge of the organization and its practices, which can increase their chances of standing out from other candidates.

I have fond memories of spending summer vacations in hotels managed by Marriott International, watching how smoothly the staff worked together to ensure an exceptional guest experience. This exposure to the world of hospitality sparked my interest in creating efficient systems and processes, and it's this passion that has led me to apply for the Office Administrative Assistant position at Marriott, a company that continues to excel in providing unparalleled service.
This introduction uses a personal anecdote to illustrate the applicant's connection to the company's industry, demonstrating their genuine interest and enthusiasm for the position, which can make a lasting impression on the hiring manager.