Highlight your organizational skills

Hiring managers look for candidates who can keep the office running smoothly. Show specific examples of how you've stayed organized in past roles, such as:

• Managed calendars for 5 executives, coordinating an average of 20 meetings per week
• Implemented a new filing system that reduced document retrieval time by 50%
• Created and maintained a database of 500+ vendor contacts

Avoid generic statements that don't provide any real insight into your abilities:

• Highly organized and detail-oriented
• Excellent time management skills

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   Emphasize your communication skills

Assistant office managers often serve as the first point of contact for clients, vendors, and other stakeholders. Hiring managers want to see that you can communicate effectively both verbally and in writing. Include examples like:

• Drafted and edited executive correspondence, including memos and emails
• Answered and directed an average of 50 calls per day
• Greeted visitors and ensured a positive first impression of the company

Don't just say you have "strong communication skills." Prove it with concrete examples.

   Showcase your technical skills

In today's digital age, assistant office managers need to be proficient in a variety of software programs. List the specific tools you're skilled in, such as:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Gmail, Calendar, Drive, Docs)
• Zoom, Slack, Trello, Asana

If you have experience with industry-specific software, be sure to include that as well. For example:

Proficient in legal practice management software, including Clio and LexisNexis Time Matters

   Quantify your impact

Whenever possible, use numbers to illustrate the impact you had in previous roles. This helps hiring managers understand the scope of your responsibilities and achievements. For example:

• Processed an average of 100 invoices per month, ensuring timely payment to vendors
• Managed travel arrangements for a team of 20 salespeople, booking over 50 trips per year
• Reduced office supply costs by 20% through strategic sourcing and inventory management

Avoid vague statements that don't give a sense of your true contributions, like:

• Handled invoicing and payments
• Managed travel arrangements
• Responsible for office supplies

   Tailor your resume to the job description

Every company has different needs and priorities for their assistant office manager role. Carefully review the job description and tailor your resume accordingly. For example, if the job emphasizes event planning, highlight any relevant experience you have in that area:

Planned and executed 10+ corporate events per year, ranging from small team-building activities to large conferences with 500 attendees

If the job requires social media management, include details about your experience:

Managed company's LinkedIn, Twitter, and Facebook accounts, growing followers by 25% and increasing engagement by 40%

By customizing your resume for each application, you'll show the hiring manager that you're the right fit for their specific needs.

   Highlight relevant certifications

While not always required, certifications can help your resume stand out and demonstrate your commitment to professional development. Some relevant certifications for assistant office managers include:

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Certified Meeting Professional (CMP)
• Certified Associate in Project Management (CAPM)

If you have any of these certifications, be sure to list them prominently on your resume. You can include them in a separate "Certifications" section or mention them in your summary or skills section.

Remember, only include certifications that are truly relevant to the assistant office manager role. Listing irrelevant certifications may distract from your core qualifications.