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An office administrator ensures that an office runs smoothly. In this position, you will make sure all necessary supplies are available, maintain office files, coordinate meetings, support staff with events, organize payroll, etc. It is a very multipronged position so having a wide set of skills would be useful. Recruiters care most about your previous experience in a similar position and the tools and skills you have so make sure you spend extra time on these sections. Take a look at this successful resume sample.
Certifications show recruiters that you are passionate about your profession and are willing to go the extra mile to improve your skill set. That drive and effort are very impressive to recruiters so if you have any administration-related certifications like this applicant has, make sure you include them in your resume.
Recruiters will be looking closely to see if you have experience using the tools they use. You having experience in the tools they have means your transition into the job will be smoother. Research and find out what tools they use so you can make sure you have listed them. If you aren’t familiar with a specific tool, do a crash course on it before adding it to your resume.
An office administrator provides support with clerical duties in an organization. They arrange appointments and meetings, create presentations, keep track of office supplies, and place orders when needed. Office administrators ensure that colleagues follow compliance policies and assign each team member administrative tasks. As an office administrator, you must have problem-solving skills. A good way to highlight this in your resume is by mentioning previous challenges and how you addressed them.
Even though it seems to be focused on clerical tasks, office administrators have a leadership role. They must oversee their colleagues' performance and ensure they follow corporate compliance, meet deadlines, and work within a budget. That’s why it is relevant to highlight your office management skills in your resume.
In this role, you will be interacting with numerous employees, and that can be overwhelming sometimes. However, a good office administrator knows how to be patient and has excellent interpersonal skills. In your resume, you can mention your experience working with multiple teams. This will help your future employer know that you are capable of team work.
As a hiring manager who has recruited for office administrator roles at companies like Google, Amazon, and Microsoft, I've reviewed thousands of resumes. In this article, I'll share insider tips on how to make your office administrator resume stand out. These tips are based on what I've seen work in real candidate resumes.
Office administrators are the glue that holds an office together. Your resume should showcase your ability to keep things running smoothly. Provide specific examples of how you've used your organizational skills to make an impact.
Compare these two examples:
Instead, quantify your impact like this:
A resume summary is a brief overview of your professional experience, skills, and achievements. While it's optional, it can be a valuable addition to your Office Administrator resume if you have extensive experience or are making a career change. It allows you to provide context and highlight your most relevant qualifications upfront. However, avoid using an objective statement, as it focuses on your goals rather than what you can offer the employer.
When crafting your summary, tailor it to the specific Office Administrator position you're applying for. Showcase your key strengths and accomplishments that align with the job requirements. Keep it concise and impactful, aiming for no more than 3-4 sentences.
Your work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished in previous roles and how you can apply those skills to the office administrator position you're seeking. Here are some key tips to make this section shine:
The education section of your office administrator resume should be concise and relevant to the job you're applying for. It's an opportunity to showcase your academic background and any specialized training or certifications you've earned. Here are some tips to help you craft a compelling education section:
Here are examples of popular skills from Office Administrator job descriptions that you can include on your resume.
This word cloud highlights the important keywords that appear on Office Administrator job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.
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