Technical Writer Cover Letters

Approved by real hiring managers, these Technical Writer cover letters have been proven to get people hired in 2023. A hiring manager explains why.

Hiring Manager for Technical Writer Roles
Compiled and approved by: Jason Lewis
Senior Hiring Manager - Technical Writer Roles
9+ Years of Experience

Technical Writer Cover Letter Example

Dear Hiring Manager,

As a lifelong tech enthusiast and avid user of Microsoft products, I was thrilled to come across the Technical Writer position at Microsoft. I remember the first time I installed Windows 95 on my family's computer – the excitement of exploring the new interface and discovering the capabilities of the operating system. That curiosity has since evolved into a passion for breaking down complex technical concepts into digestible, engaging documentation for users.

In my previous role as a Technical Writer at Resume Worded, I collaborated with cross-functional teams to develop user manuals, API documentation, and online help content for our suite of productivity tools. I was responsible for managing the entire documentation process, from research and content development to editing and final publication. During my three-year tenure, I increased user engagement with our documentation by 25%, resulting in a significant decrease in customer support inquiries.

I am confident that my skill set and experience will make me a valuable addition to the Microsoft team. I am particularly excited about the opportunity to contribute to the continuous improvement of Microsoft's world-class software products by providing top-notch documentation that empowers users to make the most of their technology investments.

Thank you for considering my application. I am eager to learn more about the Technical Writer role at Microsoft and discuss how my experience and passion for technology can contribute to the company's success.


[Your Name]

Why This Cover Letter Works in 2023

Highlighting Relevant Experience

This sentence effectively showcases the applicant's previous experience in technical writing, emphasizing their ability to collaborate with teams and manage the documentation process.

Quantifying Success

By providing specific numbers on how their work impacted user engagement, the applicant demonstrates their ability to drive results and make a tangible difference in their role.

Showing Genuine Enthusiasm

This sentence expresses genuine excitement about the opportunity to work at Microsoft and contribute to the improvement of their software products, indicating that this is not just another job application for the applicant.

Technical Writer Cover Letter Example

Dear Hiring Manager,

As a passionate technical writer who lives and breathes clear, concise communication, I was thrilled to see an opening for a Technical Writer at Google. I’ve always admired how Google is not just a tech giant, but a company that prioritizes making complex technology accessible to everyone. Growing up in a small town with limited access to cutting-edge technology, I've seen firsthand the impact that such accessibility can have on people's lives.

At Resume Worded, I spent much of my time translating complex tech jargon into user-friendly guides and instructions. I spearheaded a project that involved simplifying the technical documentation for our flagship product, leading to a 20% increase in user comprehension and a 15% reduction in customer support tickets. I believe I can bring this ability to simplify and clarify to Google, making its innovative technologies even more accessible to users worldwide.

Moreover, during my time at RW Tech Company, I implemented an intuitive content management system that improved our document retrieval time by 30%. This significantly enhanced our team's efficiency and ability to respond to customer queries promptly. Given Google's vast and diverse product portfolio, I believe such an approach could prove beneficial.

What excites me about this role is the opportunity to work with a team of innovators who are shaping the future of technology. I look forward to the possibility of making complex Google technologies understandable and accessible to all.

Thank you for considering my application. I look forward to the possibility of contributing to Google's mission of making information universally accessible and useful.

[Your Name]


Why This Cover Letter Works in 2023

Connect personal experience with company values

As a job seeker, it's pretty powerful when you can connect your personal experiences to the values of the company you're applying to. It shows you understand their mission on a deeper level and are personally invested in it. This cover letter does a great job of that, tying the writer's small-town upbringing and appreciation for accessible technology to Google's commitment to making complex tech understandable.

Highlight your impact with numbers

Adding quantifiable achievements to your cover letter can do wonders, as it gives concrete evidence of your abilities. This writer didn't just say they improved user comprehension and reduced customer support tickets, they provided percentages for these improvements. This gives a clearer picture of their impact and what they can potentially bring to the table at Google.

Discuss relevant accomplishments

In this cover letter, mentioning the implementation of a content management system is a smart move. It directly relates to the role of a Technical Writer, showing how the writer used innovative solutions to enhance efficiency. Plus, suggesting how this could benefit Google, demonstrates the writer's foresight and adaptability.

Senior Technical Writer Cover Letter Example

Dear Hiring Manager,

When I read about the Senior Technical Writer position at Microsoft, I knew it was the perfect fit for my career aspirations. Having grown up in a family of educators, I developed an early appreciation for the power of clear, concise communication - a skill I have honed over the years in the tech industry.

Over the past five years at Resume Worded, I've not only written and edited technical documents but also mentored junior technical writers. In one instance, I led a team of four writers in creating a 500-page user manual for our new software suite within a record three-month timeframe. I believe that my combination of technical expertise and leadership skills would make me an asset to Microsoft's technical writing team.

In addition, I initiated a peer-review process at RW Tech Company that improved the accuracy of our documents by 25% and reduced revision time by 15%. I look forward to bringing such innovative strategies to Microsoft to enhance the efficiency and accuracy of its technical documentation.

What excites me most about this role at Microsoft is the prospect of working on products that have a global reach and impact. I am eager to leverage my skills and experience to help make these complex technologies more understandable for users worldwide.

Thank you for considering my application. I am excited about the possibility of bringing my technical writing and leadership skills to Microsoft.

[Your Name]

Why This Cover Letter Works in 2023

Draw from personal foundational experiences

It's a great idea to reference personal elements that have shaped your professional skills. In this case, the writer's upbringing in a family of educators has shaped their communication skills. It lends authenticity to their claim of having strong communication skills and makes for a memorable introduction.

Showcase leadership and project management skills

For a Senior Technical Writer role, leadership and project management skills are likely as important as writing skills. The writer smartly highlighted these by sharing a project where they led a team to complete a substantial piece of work within a tight deadline. This indicates they can take on a leadership role and manage large projects effectively.

Present problem-solving initiatives

Showing that you can identify problems and initiate solutions is a huge plus. By describing an initiative that improved accuracy and efficiency, the writer demonstrated their proactive problem-solving skills. These are valuable traits for a senior role and it signals that the writer is not just a doer, but also a thinker.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Growing up in a household where both of my parents were software engineers, it was only natural that I developed an interest in technical documentation. So, when I saw the Technical Writer position available at Oracle, I knew it was the ideal opportunity for me to contribute to a company that has been at the forefront of database management and cloud solutions.
This introduction clearly establishes a personal connection to the field, showing genuine interest, and highlights the applicant's understanding of the company's industry relevance.

I still remember the first time I used Adobe Photoshop for a high school project, and how it ignited my love for creative software. Years later, I find myself eager to combine my passion for technology and design by applying for the Technical Writer position at Adobe, where I can create engaging documentation for a company whose products have played a significant role in my personal journey.
By sharing a memorable personal experience with the company's products, this intro creates a relatable connection and showcases the applicant's enthusiasm for the position.

As someone who has always appreciated the power of open-source software, I was delighted to come across the Technical Writer position at Red Hat. The company's commitment to fostering collaboration and innovation in the tech community resonates strongly with my own values, and I am excited about the prospect of using my technical writing skills to support the development and dissemination of Red Hat's cutting-edge solutions.
This paragraph emphasizes the alignment of the applicant's values with the company's mission and demonstrates understanding of Red Hat's unique approach to software development.

In 2012, I attended an inspiring talk by Elon Musk about the potential of renewable energy and sustainable living. That very moment sparked my desire to work for a company that drives meaningful change. As a Technical Writer at Tesla, I would be privileged to contribute to a company dedicated to revolutionizing the automotive and energy industries by creating clear and accessible documentation for their innovative products.
Drawing upon a significant event that connects the applicant's aspirations to the company's mission shows motivation, making it a strong introduction.

Throughout my career as a Technical Writer, I have always sought to work with organizations that prioritize both user experience and security. When I learned about the opportunity at Palo Alto Networks, I instantly knew it was a perfect match for my skills and values, as the company consistently stands out as a leader in the field of cybersecurity.
By referencing specific aspects that make the company unique (user experience and security), this intro demonstrates an applicant's targeted interest in the organization and the position.