3 Entry-Level Technical Writer Cover Letters

Approved by real hiring managers, these Entry-Level Technical Writer cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Entry-Level Technical Writer Roles
Compiled by: Kimberley Tyler-Smith
Senior Hiring Manager
20+ Years of Experience

Entry-Level Technical Writer Cover Letter Example

Dear Hiring Manager,

As an avid tech enthusiast and aspiring writer, I was thrilled to come across the Entry-Level Technical Writer position at Microsoft. I remember eagerly waiting for the release of Windows 95 and feeling fascinated by its innovative features. Since then, my admiration for Microsoft's commitment to pushing the boundaries of technology has only grown stronger. This role feels like the perfect opportunity to combine my passion for technology with my love for writing, while contributing to a company that has shaped the industry like no other.

During my time as a student at XYZ University, I co-founded the Tech Writing Club, where we explored various documentation styles and honed our writing skills through collaborative projects. One of our proudest achievements was creating a comprehensive user manual for a local software startup, which resulted in a 20% reduction in support tickets. My experience working with developers to create clear and concise documentation taught me the importance of understanding the technical intricacies of a product, while presenting the information in an accessible manner. I am excited to bring this skillset to Microsoft and contribute to developing world-class documentation for your products.

In addition to my writing experience, I have always been passionate about learning new technologies and staying up-to-date with industry trends. This has led me to become proficient in various programming languages and software tools, which I believe will be invaluable in understanding and communicating complex technical concepts as a Technical Writer at Microsoft. I am eager to dive into the world of Azure, Office 365, and other Microsoft products, and help users unlock their full potential through well-crafted documentation.

Thank you for considering my application. I am excited about the prospect of joining the Microsoft team and contributing to the success of your innovative products. I look forward to the opportunity to further discuss my qualifications and passion for technical writing with you.


[Your Name]

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Why This Cover Letter Works in 2024

Highlighting Relevant Experience

By mentioning the co-founding of the Tech Writing Club and creating a user manual for a startup, the writer demonstrates their hands-on experience in the field, making them a strong candidate for the position.

Understanding Technical Concepts

This sentence emphasizes the importance of grasping technical details while also presenting them in a user-friendly manner, showcasing the writer's ability to cater to different audience levels.

Passion for Technology

By expressing their enthusiasm for learning new technologies and staying updated with industry trends, the writer shows their genuine interest in the field, which is essential for a technical writer role.

Entry-Level Technical Writer Cover Letter Example

Dear Hiring Manager,

I am writing to express my interest in the Entry-Level Technical Writer position at Google. I've always been drawn to the cutting-edge innovations that Google brings to the table and how they have revolutionized the tech industry. My fascination with technology, paired with my knack for simplifying complex information, makes this role a perfect match for me.

During my tenure at Resume Worded, I worked on a project that involved documenting complex software processes for a new automation tool. I successfully translated technical jargon into easily understandable content, resulting in a 30% reduction in customer queries. I also have experience in creating engaging user manuals and training materials, which increased software adoption by 40% within the company. My ability to adapt my writing style according to the audience's technical knowledge level will be beneficial in creating clear and concise documentation for Google's diverse user base.

What excites me most about this role is the opportunity to work with a cross-functional team of innovators at Google. I am eager to contribute to a company that continually pushes the boundaries of technology and places great emphasis on user-centric designs.

Thank you for considering my application. I am looking forward to the potential of contributing to Google's groundbreaking work in making technology accessible and intuitive for all.

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Why This Cover Letter Works in 2024

Express your personal passion and fit

When you show a personal interest in the industry and demonstrate how your unique skills align with what the role needs, it gives me confidence that you'd not only excel in the role, but also genuinely enjoy it. It's not just about ticking off job requirements, it’s about finding joy and purpose in your work.

Include measurable success

Don’t just tell me that you did something; show me the results too. When you quantify your accomplishments like you did here, it's like providing a sneak peak of the kind of success you could bring to the table. It's like saying: "Look, this is the kind of impact I had before and I can do it again for you."

Illustrate your excitement about the job

When you express your excitement about specific aspects of the job, it goes a long way. It tells me that you've thought about what it would be like to work here and that you're motivated by the right things. Plus, it shows your enthusiasm, and enthusiasm is contagious.

Technical Documentation Specialist Cover Letter Example

Dear Hiring Manager,

I am thrilled to apply for the Technical Documentation Specialist role at Microsoft. As someone who has been an avid user of the Microsoft Office Suite since childhood, I have seen firsthand how Microsoft's products have evolved. This role aligns perfectly with my love for technology and my ability to create engaging, easy-to-understand content.

At RW Tech Company, I was responsible for creating and updating online help guides for our suite of software products. My documentation efforts led to a 50% decrease in customer support tickets and increased customer satisfaction by 35%. I also spearheaded an initiative to create video tutorials, which were well-received by our users and reduced onboarding time by 40%. My experience in creating different forms of technical content, combined with my familiarity with Microsoft's products, will enable me to make an immediate impact in this role.

The prospect of creating content that simplifies the user experience for millions of Microsoft users around the world is incredibly exciting. I am eager to leverage my technical writing skills to make complex processes understandable and user-friendly.

Thank you for considering my application. I am enthusiastic about the possibility of bringing my unique blend of skills and passion to Microsoft.
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Why This Cover Letter Works in 2024

Show your connection with the company

By sharing your personal familiarity with our products and tying it to your passion for the role, you’re telling me that this isn't just any job for you, it's a dream job. It’s more than just a paycheck; it’s a chance to contribute to a company you have a personal connection with.

Highlight your impact

When you quantify the effect of your work on customer satisfaction and ticket reduction, I can see that you understand the broader impact of your role beyond just creating content. It shows me that you're results-focused and understand that the ultimate goal is to make our users' lives easier.

Express your motivation

I love it when you talk about specific things that excite you about the job. It shows me that you're not just looking for any job, but this job. It’s not about the prestige of the company or the paycheck; it’s about the work you'll be doing. Your motivation aligns with our mission and that's exactly what we're looking for.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

When I came across the Entry-Level Technical Writer position at Apple, I couldn't help but recall the excitement I felt as a teenager when I saved up enough money to purchase my first iPod. It was a groundbreaking innovation that transformed the way we consume music, and since then, Apple has remained at the forefront of the industry. The opportunity to work as a Technical Writer and support the continued growth of such a pioneering company is incredibly appealing, and aligns perfectly with my passion for technology and writing.
This intro is effective because it establishes a personal connection with the company while highlighting its innovative nature, and demonstrates genuine enthusiasm for the role.

As an avid traveler and tech aficionado, I was delighted to find the Entry-Level Technical Writer position at Airbnb. My experiences using Airbnb to stay in unique accommodations worldwide have always left me inspired by the company's mission to create a world where anyone can belong anywhere. This role presents a fantastic opportunity for me to combine my deep interest in technology and writing, with a company that is transforming the way we explore and experience the world.
This paragraph works well because it shares a personal experience that directly relates to the company's mission, showcasing both the applicant's enthusiasm and a genuine connection to Airbnb's values.

Discovering the Entry-Level Technical Writer position at Tesla instantly piqued my interest, as I've long admired the company's dedication to driving sustainable transportation forward. While attending an inspiring lecture on renewable energy at XYZ University, I was struck by the real-world impact Tesla's innovations have had in the fight against climate change. This role offers the perfect opportunity to combine my writing skills and passion for technology with a company at the forefront of environmental stewardship.
This intro is strong because it emphasizes the company's positive impact on a global issue, and conveys the candidate's commitment to supporting such a purpose-driven organization through their technical writing expertise.

When I saw the Entry-Level Technical Writer position at IBM, I was immediately reminded of the countless hours I spent as a child tinkering with my family's IBM PC, an experience that sparked my lifelong love for technology. IBM's rich history of technological advancements and dedication to innovation make it an incredibly exciting company to work for. I am eager to bring my passion for writing and technology to a company that has been integral to the evolution of the tech industry.
This paragraph is effective because it showcases a personal attachment to the company's history and illustrates the candidate's enthusiasm for being part of an organization with a storied legacy of technological innovations.

As someone who has spent hours building and troubleshooting PCs, I was thrilled to find the Entry-Level Technical Writer position at NVIDIA. Its groundbreaking work in graphics processing and deep learning has transformed industries and captivated my imagination. I am excited for the opportunity to merge my passion for technology and writing, and contribute to a company that is pushing the boundaries of science and human potential.
This intro works well because it demonstrates the candidate's passion for the company's technological advancements and highlights their eagerness to be part of a groundbreaking organization through their technical writing skills.