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The director of administration works as the link between upper management and administrative staff. They are also called Chief Administrative Officers. They plan and execute strategies to improve the workflow of office operations. In addition, the director of administration distributes tasks among administrative employees.
The Director of administration also has the important responsibility of generating annual financial reports. That’s why it would be a good idea to mention your bookkeeping skills on your resume.
Adding a certification to your resume is a great way to provide credibility to your skills. The Certified Facility Manager (CFM) certification, in particular, validates your competencies in finance, project management, performance quality, and leadership. However, you can also add certifications that are relevant to your potential employer’s industry.
Generally, you will need a couple of years of experience in management and administrative roles to obtain a director of administration job. That’s why it is important to highlight the professional experience in which you used your leadership skills.
As a hiring manager who has recruited for Director of Administration roles at companies like Amazon, Salesforce, and Deloitte, I've seen hundreds of resumes for this position. In this article, I'll share insider tips on what makes a resume stand out and get shortlisted. The resume examples above are a great starting point, and these additional tips will help you craft a winning resume.
When describing your administrative experience, use numbers and metrics to quantify your impact:
In contrast, a resume without metrics is less impactful:
A resume summary for a Director of Administration role is optional, but it can be a valuable addition if you want to provide context or highlight key qualifications that may not be immediately apparent from the rest of your resume. It's particularly useful if you're changing careers or have a lot of experience to summarize. However, avoid using an objective statement, as it's outdated and focuses on what you want rather than what you can offer the employer.
When crafting your summary, focus on your most relevant skills, experiences, and achievements that align with the Director of Administration position. Keep it concise, typically no more than a paragraph, and avoid repeating information that's already covered in other sections of your resume.
The work experience section is the heart of your resume as a director of administration. It's where you highlight your leadership and organizational abilities, as well as your track record of driving results. In this section, we'll break down how to write an effective work experience section step-by-step, with examples of what to include and what to avoid.
When describing your work experience, use powerful action verbs that showcase your leadership and management abilities. Consider verbs like:
Avoid using weak or passive language like 'responsible for' or 'helped with'. Instead, use strong, active language that demonstrates your ownership and impact.
The education section of your Director of Administration resume should be concise yet impactful. It's an opportunity to showcase your relevant academic background and any specialized training that has prepared you for this leadership role. Here are some key tips to keep in mind as you craft this section:
The skills section is a critical part of your Director of Administration resume. It's where you showcase your expertise and qualifications to potential employers. A well-crafted skills section can help you stand out from other candidates and demonstrate your value to the organization.
When writing your skills section, focus on the hard skills and technical abilities that are most relevant to the Director of Administration role. Avoid generic soft skills like 'communication' or 'leadership' and instead highlight your proficiency in specific areas such as project management, budgeting, and strategic planning.
Here are examples of popular skills from Director of Administration job descriptions that you can include on your resume.
This word cloud highlights the important keywords that appear on Director of Administration job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.
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