Administrative Specialist

Administrative Specialist Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Administrative Specialist job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume.

Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Choose a category
  • Administration
  • Microsoft Access
  • Customer Service
  • Administrative Assistance
  • Office Administration
  • Data Entry
  • Social Media
  • Human Resources (HR)
  • Research
  • Event Planning
  • Management
  • Strategic Planning
  • Accounting
  • Sales
  • Project Management
  • Business Strategy
  • Windows
  • Business Planning
  • SAP Products
  •   Show full list

Resume Skills: Project Management

  • Budgeting
  • Scheduling
  • Risk analysis
  • Stakeholder communication
  • Asana
  • Trello
  • Notion
  • Monday.com
  • Basecamp
  • ClickUp
  • Slack
  • Microsoft Planner
  • Zoho Projects

Resume Skills: Communication

  • Slack
  • Zoom
  • Teams
  • Google Meet
  • Skype
  • Webex
  • Microsoft Teams

Resume Skills: Software

  • Microsoft Office Suite
  • G-Suite
  • Adobe Acrobat

Resume Skills: Administrative

  • Calendar management
  • Reporting & analysis
  • Invoice processing
  • Client liaison

Resume Skills: Languages

  • English
  • Spanish (Fluent)
  • French
  • Spanish
  • French (Fluent)
  • English (Bilingual Proficiency)
  • Spanish (Professional Working Proficiency)
  • French (Elementary Proficiency)

Resume Skills: Administrative Tools

  • MS Office
  • Google Workspace
  • Zoom
  • Salesforce CRM
  • Asana
  • Slack
  • MS Office Suite
  • Zoho Office
  • Adobe Acrobat
  • Scanner Pro

Resume Skills: Project Management Techniques

  • Agile
  • Scrum
  • Lean
  • Kanban
  • Waterfall

Resume Skills: Technical

  • Data Entry Speed (75WPM)
  • DBMS - Microsoft Access
  • SQL
  • Adobe Acrobat
  • SharePoint

Resume Skills: Data Management

  • Excel
  • Google Sheets
  • Airtable
  • MS Access
  • STATA

Resume Skills: MS Office Suite

  • Word
  • Excel (Pivot Tables, Macros)
  • PowerPoint
  • Outlook
  • Access

Resume Skills: Organization Tools

  • Google Drive (Docs, Sheets, Slides)
  • Slack
  • Trello
  • Asana

Resume Skills: Office Software Proficiency

  • MS Office Suite (Word, Excel, PowerPoint, Access)
  • MS Outlook
  • QuickBooks
  • Adobe Acrobat Pro

Resume Skills: Data Analysis Tools

  • Alteryx
  • Tableau
  • MS Excel's Pivot tables
  • VLOOKUP
  • HLOOKUP
  • Solver
  Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Administrative Specialist Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Administrative Specialist Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences, education or Skills section, like we've shown in the examples below. Use the examples below as inspiration.

Select a free resume example
Your Name
Administrative Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com January 2020 - Present
Administrative Specialist
Strategically managed a 50-member team, resulting in a 30% increase in overall project efficiency.
Fostered relations with clients, which escalated sales by a solid 20% over the year.
Inaugurated effective data entry processes using SAP products which enhanced the data accuracy by 75%.
Directed general office administration, reducing resource misuse and ensuring a seamless workflow.
Implemented business strategy reducing costs by 15% and boosting revenue by 25% in one fiscal year.
Resume Worded May 2014 - December 2019
Senior Administrative Assistant
Led the project management of a new company initiative, resulting in a 65% increase in efficiency.
Streamlined accounting systems, saving the company $10,000 annually.
Employed strategic planning skills to schedule and organise company-wide events for 200+ employees, enhancing team collaboration and productivity.
Microsoft August 2011 - April 2014
Administrative Assistant
Managed the front desk and reception area, facilitating a positive company image leading to a 45% increase in customer satisfaction.
Conducted administrative research projects, boosting the department’s productivity by 20%.
Orchestrated a social media strategy that heightened company exposure, swelling customer base by 35%.
EDUCATION
Resume Worded University December 2013
Master's in Business Administration (MBA)
Focus on Organizational Behavior and Human Resource Management
Resume Worded Academic Center June 2011
Bachelor of Business Administration
Minors in Information Systems and Marketing
Awards: Dean's List 2011 (Top 10%)
SKILLS
MS Office Suite: Word, Excel (Pivot Tables, Macros), PowerPoint, Outlook, Access
Organization Tools: Google Drive (Docs, Sheets, Slides), Slack, Trello, Asana
Communication Systems: Zoom, Skype, Microsoft Teams, Webex
Languages: English (Native), French (Fluent), Spanish (Conversational)
OTHER
Certifications: Microsoft Office Specialist (MOS) Certification
Volunteering: Board Member of 'Feed the Future' NGO, managing logistics & allocation of resources
Professional Development: Attended 'Leadership & Productivity' Workshop for Administrative Professionals by the American Society of Administrative Professionals
Awards: 'Employee of the Year' at Resume Worded in 2018, recognized for exceptional administrative efficiency and teamwork
Your Name
Executive Administrative Assistant
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded June 2019 - Present
Executive Administrative Assistant
Organised and attended C-Suite level strategy sessions, contributing to a 70% increase in goal attainment.
Used Windows platform for scheduling and managing appointments, increasing executive team efficiency by 40%.
Coordinated seamless travel arrangements for 35+ executives over different continents, ensuring 100% punctuality and reducing travel-related stress.
Managed confidential HR documents and information, ensuring data integrity and protecting company privacy.
Developed new procedures for document control using Microsoft Access, boosting retrieval efficiency by 80%.
Amazon January 2015 - May 2019
Administrative Specialist
Oversaw administrative budgeting and reconciliations, eliminating errors and saving 15% in costs monthly.
Utilised Office Administration skills to manage electronic filing systems, improving document retrieval times by 70%.
IBM September 2011 - December 2014
Administrative Assistant
Provided exceptional Customer Service, increasing customer satisfaction rates by 30%.
Assisted with Human Resources functions, ensuring statutory compliance and reducing workforce turnover by 10%.
EDUCATION
Resume Worded Academic Center June 2019
Master in Business Administration - Human Resource Management
Concentration in Personnel Management and Workforce Planning
Resume Worded University September 2011
Bachelor of Business Administration - Human Resources
Minor in Organizational Behavior
Awarded: Dean's List 2011 (Top 10%)
SKILLS
Administrative Tools: MS Office (Expert), Google Workspace (Proficient), Zoom (Proficient), Salesforce CRM (Intermediate), Asana (Intermediate), Slack (Proficient)
Project Management Techniques: Agile (Expert), Scrum (Expert), Lean (Intermediate), Kanban (Intermediate), Waterfall (Proficient)
Languages: English (Native), Spanish (Conversational), French (Basic)
Technical Skills: Data Entry Speed (75WPM), DBMS - Microsoft Access, SQL (Basic), Adobe Acrobat (Advanced), SharePoint (Intermediate)
OTHER
Certifications: Certified Administrative Professional (CAP), Project Management Professional (PMP)
Leadership & Volunteering: Led team volunteering events at local food bank; Book Drive Coordinator for local libraries
Training & Courses: Completed Coursera course on 'Negotiation, Mediation and Conflict Resolution'
Awards: Received 'Excellence in Service' Award at Resume Worded (2019, 2021)
Your Name
Title Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded August 2019 - Present
Senior Title Specialist
Led a team of 7 Junior Title Specialists to investigate complex title issues, reducing resolution time by 30%
Spearheaded the adoption of new Title Search software improving accuracy by 35% and efficiency by 40%
Managed a portfolio of 500+ single family homes with a focus on Title Clearing, achieving a 98% success rate
Trained and mentored Junior Title Specialists on Chain of Title processes, boosting team productivity by 20%
Negotiated favorable outcomes in 95% of foreclosure cases by leveraging a deep understanding of Mortgage Lending regulations
Coached.com March 2016 - July 2019
Title Specialist
Achieved a 90% success rate in resolving Title Insurance claims for 300+ residential real estate properties
Expertly navigated complex legal and real estate transactions for high-value investment properties, minimizing company risk
Optimized title review protocols, reducing errors by 60% and significantly increasing the pace of successful property acquisitions
Elevated company’s customer service score by 10% by effectively communicating with sellers and buyers during the title exchange process
AmTrust Title Insurance Company January 2013 - February 2016
Assistant Title Specialist
Assisted in the management of 200+ REO properties, leading to a 50% increase in efficient sales transactions
Streamlined title review process using a comprehensive checklist approach, increasing productivity by 35%
Conducted comprehensive Title Searches, uncovering potential issues and ensuring all information is recorded and reported accurately
EDUCATION
Resume Worded Institute August 2019
Certified Professional in Title Examination and Insurance
Successfully completed 18 months intensive certification program while concurrently working full-time at Resume Worded
Resume Worded University December 2012
Bachelor's Degree in Business Law
Specialization in property law and real estate transactions
Graduated with Honors - Top 10% of the class
SKILLS
Title Examination: Federal Title Records, Cadastral Maps, Deed analysis, Chain of title analysis, Deciphering legal descriptions, Underwriting procedures, Interpretation of surveys and mappings
Software Application: TitleExpress, Qualia, RamQuest, SoftPro, Microsoft Office Suite
State Laws: Understanding and application of property and contract law for New York, California, Texas, Florida, Ohio
Languages: English (Native), Spanish (Conversational)
OTHER
Certifications: Certified Notary Public, New York State (2018)
Volunteering: Pro bono counselor, Legal Aid Society, providing legal guidance on property concerns
Professional Membership: Member, National Title Professionals (NTP) since 2016
Continuous Learning: Attended National Settlement Services Summit (NS3), 2021 - Key takeaway: Latest trends impacting title, underwriting, and settlement
Your Name
Title Officer
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded January 2020 - Present
Title Officer
Developed and implemented new title review strategies resulting in a 25% drop in customer support issues
Expedited the clearance of complex titles boosting the effective sale rate of investment properties by 20%
Successfully led a team of 5 in managing Short Sales and Foreclosures, reducing the number of distressed properties and protecting company assets
Leveraged advanced understanding of Mortgage Lending procedures to assist sellers in understanding the legalities of the sale of their REO properties
Improved customer service ranking by 15% through detailed and patient involvement in the Chain of Title processes
Coached.com April 2016 - December 2019
Title Specialist
Performed comprehensive Title Searches for over 400 properties, experiencing a 98% success rate in Title Clearing
Partnered with senior management to develop and provide a strong curriculum for onboarding Title Specialists, reducing the training period by 30%
Played an instrumental role in negotiating complex real estate transactions, saving company from potential legal challenges
First American Financial Corporation March 2014 - March 2016
Title Analyst
Maintained files for 150+ single-family homes, ensuring all Title Services were up-to-date and recorded properly
Conducted detailed reviews of property titles, uncovering discrepancies that saved the company from potential losses
Consistently provided top-grade customer service for internal and external stakeholders improving department's reputation
EDUCATION
Resume Worded University January 2014
Master of Business Administration (MBA) - Real Estate
Concentration in Real Estate Law
Resume Worded University May 2011
Bachelor of Laws (LLB)
Specialization in Property Law
Dean's List 2011 Top 5%
SKILLS
Title Processing Software: TitleXpert, TitlePro, SoftPro, Landtech, ResWare
Real Estate Documentation: Title Searches, Deed Transfers, Mortgage Documents, Escrow Agreements, Title Policies
Compliance Standards: ALTA Best Practices, RESPA, TILA, HMDA, FHA guidelines
Legal Expertise: Property Law, Real Estate Transactions, Due Diligence, Risk Management
OTHER
Certifications: Certified Title Professional (CTP), NALTEA Registered Abstractor
Professional Development: Continuing Legal Education (CLE) in Real Estate Law (annually since 2014)
Affiliations: Member, American Land Title Association (ALTA), Real Estate Law Section of the American Bar Association (ABA)
Volunteering: Legal Counsel, Resume Worded Community Housing Project
Your Name
Title Searcher
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded May 2018 - Present
Title Searcher
Played a pivotal role in identifying and resolving numerous Chain of Title discrepancies, reducing legal disputes by 40%
Innovated more effective search techniques, increasing the efficiency of Title Searches by 30%
Directed a specialized team for handling distressed properties, leading to faster resolution of Short Sales and Foreclosures
Provided customer-oriented Title Services for 300+ residential real estate transactions over the tenure leading to higher client satisfaction rates
Led Title Clearing activities for sellers, contributing to quicker property turnover and a 15% increase in company revenue
Coached.com July 2015 - April 2018
Title Clerk
Cleared titles for 200+ distressed single-family homes, ensuring smooth transactions and quick sales
Revised company's Title Insurance process leading to a 20% speedup in policy issuance
Facilitated real estate transactions ensuring comprehensive resolution of all title-related issues
First Title Insurance plc February 2013 - June 2015
Title Assistant
Supported the team in handling a high volume of REO properties, expediting the foreclosure process
Collaborated with senior members to review 100+ property titles for discrepancies, reducing potential legal issues
Exhibited exemplary customer service skills in managing clients' Title Services queries amid high-stress situations
EDUCATION
Resume Worded Institute April 2015
Certification in Property Law
Comprehensive coursework in land registration system and property deeds
Resume Worded University June 2012
Bachelor of Laws (LLB)
Specialization in real estate law
Award: Deans' List 2010, 2011, 2012 (Top 5%)
SKILLS
Legal Research Tools: LexisNexis, Westlaw, PACER, REIS, AbacusLaw, Legal Files
Computer Skills: Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, Adobe Acrobat Pro
Property Research Tools: TitlePro247, PropertyInfo, CoreLogic, DataTrace, Courthouse Retrieval System
Languages: English (Native), Spanish (Fluent), French (Conversational)
OTHER
Certifications: Real Estate Title Law Course, Centro de Estudios Garrigues (2019)
Professional Memberships: American Land Title Association, National Association of Independent Land Title Agents (2014-present)
Volunteering: Legal Clinics - Pro bono property advice for low-income families, 2016-present
Projects: Publication 'An In-depth Analysis of the Challenges in Title Verification' in the Property Law Journal, 2018

How do I add skills to an Administrative Specialist resume?

1
Review the job posting closely.

Go through the Administrative Specialist posting you're applying to, and identify hard skills the company is looking for. For example, skills like Administration, Customer Service and Microsoft Access are possible skills. These are skills you should try to include on your resume.

2
Add industry skills like Social Media and Administrative Assistance.

Add other common skills from your industry - such as Human Resources (HR), Office Administration and Data Entry - into your resume if they're relevant.

3
Add skills into your work experience.

Incorporate skills - like Business Strategy, Management and Sales - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

4
Show how you have strong attention to detail.

A good Administrative Specialist has strong attention to detail, so try to include examples of where you handled complex projects or processes.

5
Emphasize your administrative skills.

Recruiters look for administrative skills on your Administrative Specialist, so highlight your experience with key administrative functions, like organizing workshops or communicating with customers and employees.

6
Use the exact job title.

Try to add the exact job title, Administrative Specialist, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Administrative Specialist Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Administrative Specialist job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Administrative Specialist Skills and Keywords to Include On Your Resume

Administrative Specialist Soft Skills

Here are common soft skills that appear on Administrative Specialist job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

  • Teamwork
  • Team Leadership

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

Resume Skills and Keywords from Related Jobs

We also found variations and further specializations to your job title. Browse through the related job titles to find additional keywords that you can include into your resume.

Get your Resume Instantly Checked, For Free

Upload your resume and we'll spot the issues in it before an actual Administrative Specialist recruiter sees it. For free.

Administrative Specialist Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example
Senior Administrative Assistant


Resume Example
Executive Administrative Assistant


Resume Example
Entry Level Administrative Assistant


Resume Example
Sales Administrative Assistant


Resume Example
Executive Administrative Assistant


Resume Example
Virtual Administrative Assistant


Browse Skills from Similar Jobs

Frequently Asked Questions

What skills should you put on an Administrative Specialist resume?

On top Administrative Specialist resumes, skills like Administration, Microsoft Access, Customer Service, Administrative Assistance, Office Administration, Data Entry, Social Media and Human Resources (HR) appear most often.

Depending on the exact role you're applying to, skills like Business Planning, Sales, Management, Strategic Planning and Business Strategy can also be effective keywords to include on your resume.

How do resume skills compare between a Human Resources Administrative Specialist and a Legal Administrative Specialist?

Popular skills we often see on resumes for Human Resources Administrative Specialist positions include:

  • Human Resources (HR)
  • Onboarding
  • Recruiting
  • Employee Relations
  • Human Resources Information Systems (HRIS)
  • Administrative Assistance
  • New Hire Orientations
  • Payroll

In comparison, skills we see on Legal Administrative Specialist resumes include:

  • Government
  • Legal Writing
  • Legal Research
  • Legal Document Preparation
  • Public Policy
  • Legal Advice
  • Data Entry
  • Community Outreach

What are common Administrative Specialist soft skills?

Soft skills like Time Management, Public Speaking, Team Building, Teamwork and Leadership are essential for Administrative Specialist roles and jobs.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

© 2024 Resume Worded. All rights reserved.