Administrative Services Specialist

Administrative Services Specialist Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Administrative Services Specialist job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume.

Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Choose a category
  • Administrative Assistance
  • Office Administration
  • Administration
  • Data Entry
  • Event Planning
  • Accounts Payable
  • Invoicing
  • Higher Education
  • Human Resources (HR)
  • Customer Service
  • Community Outreach
  • Research
  • Teaching
  • Nonprofit Organizations
  • Microsoft Access
  • Fundraising
  • Strategic Planning
  •   Show full list

Resume Skills: Software

  • MS Office
  • Google Suite
  • Oracle

Resume Skills: Data Management

  • Data Entry (60 WPM)
  • Database Management
  • Data Validation
  • Data Analysis

Resume Skills: Other

  • Project Management
  • Event Organization
  • Procurement
  • Invoice Management

Resume Skills: Languages

  • English
  • Spanish (Fluent)
  • Spanish
  • French

Resume Skills: Office Tools

  • Microsoft Office Suite
  • Google Workspace
  • Adobe Acrobat
  • Slack
  • Trello
  • Asana

Resume Skills: Project Management

  • Risk Management
  • Scrum Methodology
  • Agile Framework
  • Business Process Improvement
  • Time Management
  • Trello
  • Asana
  • Zoho Projects
  • MS Project
  • Basecamp

Resume Skills: Administrative

  • Document Management
  • Meeting Facilitation
  • Calendar Management
  • Travel Arrangements
  • Expense Reporting
  • Office Equipment Operation

Resume Skills: Database Management

  • Microsoft Access
  • Oracle
  • MySQL
  • SQL Server

Resume Skills: Software Proficiency

  • MS Office Suite
  • Google Workspace
  • Sage 50
  • Quickbooks
  • Evernote

Resume Skills: Communication Platforms

  • CRM Systems
  • Slack
  • Zoom
  • Microsoft Teams
  Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Administrative Services Specialist Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Administrative Services Specialist Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences, education or Skills section, like we've shown in the examples below. Use the examples below as inspiration.

Choose a template
Your Name
Administrative Services Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com March 2020 - Present
Senior Administrative Specialist
Spearheaded the implementation of cloud based data management system, reducing data processing time by 30% and improving office efficiency.
Managed a team of 6 administrative assistants, and through strategic planning, increased team productivity by 20%.
Oversaw company-wide administration activities and utilized advanced administrative and numerical skills to ensure 100% compliance with finance and data reporting.
Applied high-level Microsoft Access skills to create database solutions for managing our vast client profiles, thus enhancing customer service.
Transformed the company's filing system through digitalisation which increased ease of accesses and reduced document retrieval time by 40%.
Resume Worded January 2016 - February 2020
Administrative Services Manager
Established a new system of invoicing which cut down process time by 15%, leading to more prompt payment processing and reduced accounts payable.
Initiated and supervised the planning of 10+ corporate events which strengthened intra-company network and boosted employee morale.
Installed a new HR protocol to streamline recruitment process resulting in a 25% reduction in time taken to hire and better candidate selection.
Enhanced client service by streamlining office processes and applying best administrative practices.
Bank of America June 2012 - December 2015
Administrative Specialist
Leveraged Excel skills to maintain and update a database of over 3000 clients, thereby enhancing organization and access to customer information.
Facilitated community outreach programs that improved company's image and increased new potential customer inquiries by 10%.
EDUCATION
Resume Worded Institute March 2020
Certificate in Business Administration
Part-time certificate focusing on leadership and management principles
Resume Worded University June 2012
Bachelor of Administration - Business Administration
Leadership award recipient, Top performer in Organizational Behavior module
SKILLS
Database Management: Microsoft Access, Oracle, MySQL, SQL Server
Software Proficiency: MS Office Suite, Google Workspace, Sage 50, Quickbooks, Evernote
Project Management: Trello, Asana, Zoho Projects, MS Project, Basecamp
Communication Platforms: CRM Systems, Slack, Zoom, Microsoft Teams
OTHER
Certifications: Certified Administrative Professional (CAP), Microsoft Technology Associate Database Certification
Awards: Employee of the Year 2018 - Resume Worded, Stellar Performer Award 2014 - Bank of America
In-company Projects: Lead project on restructuring office administration which resulted in 15% increase in operational efficiency
Your Name
Office Services Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded January 2019 - Present
Senior Office Services Specialist
Developed and instituted a new SOP for office administration procedures, resulting in a 15% efficiency in daily office operations.
Supervised and trained a team of 5 office assistants, meeting office KPIs through robust oversight and enhanced team cooperation.
Implemented a paperless system that accelerated data entry by 20%, reducing errors and improving overall service.
Coordinated and executed high-profile strategic planning meetings, ensuring seamless arrangements and positive engagement.
Coached.com June 2015 - December 2018
Office Services Coordinator
Moved the company towards sustainability by promoting and executing the use of environmentally friendly office supplies, reducing waste by 20%.
Developed a comprehensive data entry protocol that streamlined customer information storage and retrieval, improving customer service by 15%.
Enhanced the company's reputation in the community through the planning and execution of various successful outreach programs.
University of Michigan January 2013 - May 2015
Office Assistant
Played key role in the coordination of student events, leading to increased student participation.
Assisted in maintaining and updating student database and ensuring timely and accurate data entry.
EDUCATION
Resume Worded Academic Center December 2018
Master of Business Administration - Office Management
Focus on Office Administration & Leadership Principles
Resume Worded University May 2013
Bachelor of Science - Business Administration
Minors in Human Resources and Operational Management
Awards: Kappa Beta Phi honor society, Dean's List 2012 (Top 10%)
SKILLS
Office Tools: Microsoft Office Suite, Google Workspace, Adobe Acrobat, Slack, Trello, Asana
Project Management: Risk Management, Scrum Methodology, Agile Framework, Business Process Improvement, Time Management
Administrative Skills: Document Management, Meeting Facilitation, Calendar Management, Travel Arrangements, Expense Reporting, Office Equipment Operation
Languages: English (Native), Spanish (Conversational), French (Basic)
OTHER
Certifications: Certified Administrative Professional (CAP), Project Management Professional (PMP)
Awards: Excelled in Office Services - Coached.com (2018), Employee of the Year - University of Michigan (2015)
Leadership & Volunteering: Chairperson, Office Administration Council - Resume Worded (2020 - Present), Mentor, Professional Office Administration Forum
Professional Development: Regularly attend and present at industry conferences and seminars, Completed multiple professional courses on Office Management and Leadership, Membership in the International Association of Administrative Professionals (IAAP)
Your Name
Administrative Support Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Apple June 2018 - Present
Senior Administrative Support Specialist
Revitalized the company's HR administrative procedure leading to a more efficient onboarding process and reduced employee turnover by 15%.
Enhanced fundraising efforts by implementing innovative strategies, resulting in a 30% increase in funds raised.
Managed the company's event planning, leading to the successful execution of 5 major company-wide events.
Oversaw the office administrative functions, improving office productivity and efficiency by 20% through advanced administrative organization methods.
Coached.com January 2015 - May 2018
Administrative Assistant
Handled key responsibilities in company's strategic planning process and ensured seamless executive meetings.
Improved record-keeping by introducing a new data entry protocol that boosted data accuracy by 20%.
Led initiative for community outreach, enhancing company's image in the local community.
Resume Worded June 2012 - December 2014
Data Entry Clerk
Accurately maintained and updated database of over 2000 clients, enhancing data retrieval time by 30%.
Increased efficiency by digitizing company's physical files, making data access more user-friendly.
Assisted in developing office administration standards, and participated in implementing them throughout the office.
EDUCATION
Resume Worded Institute June 2018
Certified Administrative Professional (CAP)
Specialization in Organizational Management
Resume Worded Academic Center May 2012
Bachelor of Arts in Business Administration
Concentration in Operations Management
Academic Awards: Dean's List (Top 10% in class)
SKILLS
Software: MS Office (Expert), Google Suite (Advanced), Oracle (Intermediate)
Data Management: Data Entry (60 WPM), Database Management, Data Validation, Data Analysis
Other: Project Management, Event Organization, Procurement, Invoice Management
Languages: English (Native), Spanish (Fluent)
OTHER
Certifications: Certified Microsoft Office Specialist (MOS) - Master Level
Leadership & Volunteering: Local Non-Profit Community Organization (Board Member and Volunteer Coordinator)
Professional Development: Completed professional courses: Time Management for Busy Administrators, Strategic Decision Making, Innovating Through Personal Leadership
Associations: Administrative Professionals Association (Active Member)

How do I add skills to an Administrative Services Specialist resume?

1
Review the job posting closely.

Go through the Administrative Services Specialist posting you're applying to, and identify hard skills the company is looking for. For example, skills like Administration, Invoicing and Office Administration are possible skills. These are skills you should try to include on your resume.

2
Add industry skills like Event Planning and Accounts Payable.

Add other common skills from your industry - such as Higher Education, Administrative Assistance and Data Entry - into your resume if they're relevant.

3
Add skills into your work experience.

Incorporate skills - like Customer Service, Fundraising and Community Outreach - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

4
Show how you have strong attention to detail.

A good Administrative Services Specialist has strong attention to detail, so try to include examples of where you handled complex projects or processes.

5
Emphasize your administrative skills.

Recruiters look for administrative skills on your Administrative Services Specialist, so highlight your experience with key administrative functions, like organizing workshops or communicating with customers and employees.

6
Use the exact job title.

Try to add the exact job title, Administrative Services Specialist, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Administrative Services Specialist Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Administrative Services Specialist job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Administrative Services Specialist Skills and Keywords to Include On Your Resume

Administrative Services Specialist Soft Skills

Here are common soft skills that appear on Administrative Services Specialist job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

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Administrative Services Specialist Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

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Frequently Asked Questions

What are the top skills you should add to your Administrative Services Specialist resume?

The most common skills and keywords we found on Administrative Services Specialist resumes and job postings were Administrative Assistance, Office Administration, Administration, Data Entry, Event Planning, Accounts Payable, Invoicing and Higher Education.

Skills like Strategic Planning, Nonprofit Organizations, Customer Service, Fundraising and Community Outreach also appeared on related job postings.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

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