Administrative Assistant Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Administrative Assistant job postings. In other words, these are the most sought after skills by recruiters and hiring managers. So try to include them on your resume where possible.

Remember that every job is different. Instead of including all these keywords on your resume, identify the keywords most relevant to the job you're applying to and include those. Use the free Targeted Resume tool to help with this.

  • Administrative Assistance
  • Administration
  • Microsoft Access
  • Customer Service
  • Invoicing
  • Company Secretarial Work
  • Social Media
  • Telephone Reception
  • Accounting
  • Data Entry
  • Human Resources (HR)
  • Word Processing
  • Switchboard
  • Office Administration
  • Executive Administrative Assistance
  • Research
  • Coaching
  • Management
  • Government
  • Change Management
  • Interim Management
  • Personal Development
  • Management Consulting
  • Scheduling
  • Strategic Planning
  • Sales
  • Receptionist Duties
  • Windows
  • Accounts Payable
  • Teaching
  • Logistics Management
  • Leadership Development
  • Project Management
  • Event Planning
  • Cross-functional Team Leadership
  • Marketing
  • Event Management
  • Travel Arrangements
  • Diary Management
  • Travel Management
  • Public Relations
  • Business Strategy
  • Customer Support
  • Data Analysis
  • Adobe Photoshop
  • International Relations
  • MYOB
  • Front Office
  • QuickBooks
  • Community Outreach
  • Nonprofit Organizations
  • Typing
  • Politics
  • Public Administration
  • Organizational Development
  • Project Planning
  •   Show full list

  Where on my resume do I add these buzzwords?

Add keywords directly into your resume's work experiences, education or projects. Alternatively, you can also include a Skills section where you can list your technical skills in order of your proficiency.

Only include these technical skills or keywords into your resume if you actually have experience with them.

Compare Your Resume To These Administrative Assistant Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

How do I add skills to an Administrative Assistant resume?

1
Review the job posting closely.

Go through the Administrative Assistant posting you're applying to, and identify hard skills the company is looking for. For example, skills like Invoicing, Company Secretarial Work and Telephone Reception are possible skills. These are skills you should try to include on your resume.

2
Add industry skills like Social Media and Customer Service.

Add other common skills from your industry - such as Administrative Assistance, Administration and Microsoft Access - into your resume if they're relevant.

3
Add skills into your work experience.

Incorporate skills - like Organizational Development, Leadership Development and Cross-functional Team Leadership - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

4
Emphasize accomplishments that involved a team.

Teamwork is a common competency hiring managers look for, particularly for Administrative Assistant roles, so include at least 1-2 examples of accomplishments that involved leading a team, or collaborating with others to complete a project.

5
Emphasize your administrative skills.

Recruiters look for administrative skills on your Administrative Assistant, so highlight your experience with key administrative functions, like organizing workshops or communicating with customers and employees.

6
Use the exact job title.

Try to add the exact job title, Administrative Assistant, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Administrative Assistant Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Administrative Assistant job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Administrative Assistant Skills and Keywords to Include On Your Resume

Administrative Assistant Soft Skills

Here are common soft skills that appear on Administrative Assistant job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

  • Team Leadership
  • Team Leadership
  • Public Speaking
  • Public Speaking
  • Phone Etiquette
  • Phone Etiquette
  • Time Management
  • Time Management
  • Team Building
  • Team Building
  • Clerical Skills
  • Clerical Skills
  • Communication
  • Communication
  • Computer Literacy
  • Computer Literacy
  • Confidentiality
  • Confidentiality

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

Resume Skills and Keywords from Related Jobs

We also found variations and further specializations to your job title. Browse through the related job titles to find additional keywords that you can include into your resume.

Get your Resume Instantly Checked, For Free

Upload your resume and we'll spot the issues in it before an actual Administrative Assistant recruiter sees it. For free.

Administrative Assistant Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example
Senior Administrative Assistant


Resume Example
Executive Administrative Assistant


Resume Example
Entry Level Administrative Assistant


Resume Example
Sales Administrative Assistant


Resume Example
Executive Administrative Assistant


Resume Example
Executive Assistant to CEO


Browse Skills from Similar Jobs

Frequently Asked Questions

What are the top skills you should add to your Administrative Assistant resume?

Some effective Administrative Assistant skills you can add to your resume include:

  • Administrative Assistance
  • Administration
  • Microsoft Access
  • Customer Service
  • Invoicing
  • Company Secretarial Work
  • Social Media
  • Telephone Reception

What are the differences in resume skills between a Technical Administrative Assistant and a Medical Administrative Assistant?

If you are writing a Technical Administrative Assistant resume, try to emphasize skills like Customer Service, Microsoft Access, Administrative Assistance, Windows, Strategic Planning, Management, Administration and Research.

Similarly, if you are writing a Medical Administrative Assistant resume, emphasize skills like Medical Terminology, Medical Records, Electronic Medical Record (EMR), Healthcare, Medical Billing, U.S. Health Insurance Portability and Accountability Act (HIPAA), Appointment Scheduling and Data Entry.

What are good resume skills to include for different Administrative Assistant roles and job titles?

Depending on the specific role you apply to, you may need to emphasize different skill sets. Here are a few examples:

  • Sales Administrative Assistant: Administrative Assistance, Hospitality Management, Hotel Management, Hospitality and Sales
  • Operations Administrative Assistant: Office Administration, Data Entry, Payroll, Accounts Payable and Human Resources (HR)
  • Legal Administrative Assistant: Legal Advice, Legal Document Preparation, Legal Research, Legal Writing and Litigation
  • Technical Administrative Assistant: Customer Service, Microsoft Access, Windows, Strategic Planning and Management
  • Human Resources Administrative Assistant: Onboarding, Recruiting, Employee Relations, New Hire Orientations and Human Resources Information Systems (HRIS)

What are common Administrative Assistant soft skills?

Examples of Administrative Assistant soft skills include Negotiation, Leadership, Team Leadership, Teamwork and Organization Skills.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

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