How to respond to an interview request (with sample templates)

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  • Introduction and Key Insights
  • Email Template #1: Responding to interview requests
  • Email Template #2: How to respond to a video interview request
  • Email Template #3: How to respond to an email for a phone interview
  • Email Template #4: How to respond to a LinkedIn message for an interview request
  • Email Template #5: How to respond if an employer asks you to call to schedule an interview
  • Email Template #6: How to ask for changes to a proposed interview
  • Email Template #7: How to politely decline an interview request
  • Email Subject Lines
  • Additional email and LinkedIn templates
  • Get more insights and strategies
  • How to respond to an interview request (with sample templates)

    “We are impressed with your qualifications, and we’d like to set up a time to talk.”

    Congratulations! You applied for a position and were offered an interview. You’ve made it onto a company’s radar as someone they are potentially interested in hiring.

    You’re probably thrilled to receive this news! After all, the company thinks your skills are probably a good fit for the role. If you’re interested in this job, the next step is to schedule some time for the interview.

    Even if this job isn’t one you want to pursue, though, it’s courteous to reply to the interview request and politely let the company know you aren’t interested or are no longer looking for work. The recruiter will appreciate the gesture.

    The best way to reply to an interview request

    You could receive a request for an interview in a number of different ways. Most of the time, recruiters will either call you or send their request via email or LinkedIn. If you receive a message -- even if it’s an automated one -- you should send a message back to express your interest in the position.

    Replying in a prompt and gracious manner will highlight your proactivity -- a quality that any potential boss will be happy to see. This also shows that you’re responsive and a good communicator, which will further set you apart from the pack.

    Your response doesn’t need to be a long message; in fact, it’s best to keep it fairly short and sweet since your primary goal is to schedule your interview. Remember to answer all of the recruiter’s questions and maintain a professional tone throughout your message (avoid emojis, slang, and overly-casual language). We also suggest proofreading your email before sending so you catch any typos or grammatical errors. Remember: Until you get the job, you’re always being evaluated, so always try to make a good impression on anyone you speak to!

    What should you say? Don’t worry; we’ve got you covered! Below are five email templates to get you started with your response. Be sure to personalize your message with the name of the company, recruiter, and other relevant details.

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