Facilities Specialist

Facilities Specialist Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Facilities Specialist job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume.

Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Choose a category
  • Facility Management (FM)
  • Facilities Operations
  • Contract Management
  • Contract Negotiation
  • Operations Management
  • Customer Service
  • Building Maintenance
  •  Find out what your resume's missing
  • Health & Safety
  • IOSH
  • Project Management
  • First Aid
  • Project Planning
  • Change Management
  • Microsoft Access
  • Management
  • Vendor Management
  • Budgeting
  • Housekeeping
  • Office Administration
  • Administration
  • Procurement
  • Employee Relations

  •   Show full list

Resume Skills: Facility Management

  • Preventative Maintenance
  • Building Inspections
  • Space Planning
  • Energy Management
  • Safety Compliance
  • Capital Budgeting
  • Property Management
  • Budget Forecasting
  • Procurement
  • Health and Safety Compliance
  • Contract Negotiation
  • Space Management
  • Facility Operation & Maintenance
  • Risk Assessment
  • Real Estate Management
  •  Match your resume to these skills

Resume Skills: Regulations

Resume Skills: Software

Resume Skills: Technical

  • AutoCAD
  • Revit
  • BuildingLink
  • Microsoft Office Suite
  • Pivot Tables
  • SAP PM Module
  • Fire & Safety Management
  • HVAC Systems
  • Commercial Plumbing
  • Electrical Systems
  •  Match your resume to these skills

Resume Skills: Languages

Resume Skills: Safety Practices

Resume Skills: Budgeting & Cost Control

Resume Skills: Technological Proficiency

Resume Skills: Certifications

Resume Skills: Regulatory Compliance

  Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Facilities Specialist Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Facilities Specialist Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences, education or Skills section, like we've shown in the examples below. Use the examples below as inspiration.

Choose a template
Your Name
Facilities Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Resume Worded March 2018 - Present
Senior Facilities Specialist
Spearheaded the integration of a new Facilities Management (FM) system, resulting in a 40% increase in operational efficiency and an annual cost saving of $150k.
Managed a team of 15 facilities professionals, providing direction on best practices in building maintenance and compliance with Health & Safety regulations.
Implemented contract management strategies that improved vendor relationships and reduced procurement timeline by 30%.
Conducted a comprehensive review of facility operations, introducing streamlining measures that improved first time fix rates by 25%.
Played a key role in the successful negotiation of service contracts, saving the company $300k annually.
Coached.com January 2014 - February 2018
Facilities Specialist
Leveraged strong project management capabilities to deliver 10+ project renovations on time and under budget.
Spearheaded the Facilities Operations team, resulting in a 20% improvement in task completion times.
Played an instrumental role in the introduction of IOSH practices in workflow, enhancing safe work environment.
Google Inc June 2012 - December 2013
Facilities Coordinator
Coordinated office administration tasks for 150+ personnel leading to a 15% increase in productivity.
Implemented cost-efficient procurement strategies, reducing spend by 10%.
Assisted in establishing effective facilities operations processes.
Resume Worded Institute June 2014
Master of Business Administration (MBA) - Facilities Management
Specialization: Project Management and Logistics
Resume Worded University May 2010
Bachelor of Engineering - Industrial Engineering
Minor in Environmental Systems
Awards: Dean's List 2008, 2009 (Top 5%)
Facilities Management: Preventative Maintenance, Building Inspections, Space Planning, Energy Management, Safety Compliance, Capital Budgeting
Technical Skills: AutoCAD, Revit, BuildingLink, Microsoft Office Suite, Pivot Tables, SAP PM Module
Regulations: ADA Compliance, OSHA Standards, EPAct2005, ASHRAE Standards, LEED EBOM, Energy Star
Languages: English (Native), Spanish (Fluent)
Certifications: Certified Facility Manager (CFM), Project Management Professional (PMP)
Awards: Google Innovator of the Year - 2013, Coached.com Excellence in Service Award - 2017
Leadership & Volunteering: Resume Worded Foundation (Board Member and Chair), Local Facilities Management Association (Membership Chair)
Continuous Learning: Attended Annual IFMA Facility Fusion 2019, Completed LEED Green Associate Exam Preparation Course
Your Name
Facility Manager
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Resume Worded January 2018 - Present
Facility Manager
Implemented change management strategies that increased team productivity by 35%.
Managed annual budget of $1.5M, reducing expenditure by 15% while improving facility services.
Led a team of 10 professionals, executing successful facility operations and maintenance.
Streamlined project planning processes, reducing timeline for project execution by 20%.
Enhanced customer service metrics by developing and implementing customer-centric operational strategies.
Coached.com May 2013 - December 2017
Assistant Facility Manager
Supervised contract negotiation with vendors, reducing contract fees by 20%.
Implemented cost-efficient procurement strategies, saving the company $50k annually.
Assisted in overseeing facilities operations for office with 200+ employees.
Microsoft February 2010 - April 2013
Facilities Specialist
Contributed to building maintenance efforts, increasing efficiency by 15%.
Assisted in the introduction of Microsoft Access in facilities management processes, improving data management efficiency.
Actively participated in contract management, achieving a 10% reduction in operational costs.
Resume Worded University January 2013
Master of Science in Facility Management
Specialized in Facility Operations and Maintenance, and Space Planning
Resume Worded Academic Center May 2010
Certified Facility Manager (IFMA)
Emphasized in productivity improvement through efficient facility management
Facilities Management Software: CAFM, CMMS, IWMS, BIM, AutoCAD, MS Project
Safety Practices: LOTO, Hazard Communication Standard (HCS), Ergonomics, Fire Safety, Emergency Response, Safety Inspections
Budgeting & Cost Control: CAPEX, OPEX, Cost Benchmarking, Vendor Negotiations, Spend Analysis, Financial Forecasting
Standards & Regulations: ADA, OSHA, EPA Regulations, Energy Star, LEED Standards
Certifications: LEED Green Associate (2017), OSHA 10 and 30 Hour Certification (2016)
Leadership & Volunteering: President, Local Chapter of IFMA (International Facility Management Association, 2019-Present)
Awards: IFMA Award for Excellence in Facility Management (2020)
Courses: Advance Course in Project Management, Resume Worded Academic Center (2016)
Your Name
Facilities Coordinator
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Resume Worded February 2019 - Present
Facilities Coordinator
Drove process improvements in facilities operations resulting in 25% increase in efficiency.
Developed and implemented building maintenance plans and routines, providing 100% compliance with Health & Safety regulations.
Deftly managed administrative tasks for over 200 personnel, increasing overall office productivity by 30%.
Headed contract management, contributing to a 15% reduction in operational expenses.
Leveraged strong customer service skills to enhance employee satisfaction rates by 40%.
Coached.com April 2015 - January 2019
Administration Specialist
Reduced administrative costs by 20% through effective vendor management.
Spearheaded housekeeping activities across various facilities to maintain a clean and safe work environment.
Developed effective office administration routines leading to a 25% improvement in workplace efficiency.
Oracle June 2012 - March 2015
Office Administrator
Implemented efficient procurement process, reducing purchase lead time by 15%.
Contributed to space planning and layout modifications, increasing available workspace by 20%
Handled administrative tasks, contributing to a 10% increase in operations efficiency.
Resume Worded Institute June 2018
Certified Facility Manager (CFM)
Specialization in Facility Management Services
Resume Worded University May 2012
Bachelor of Business Administration - Facilities Management
Award: Dean's List 2011 (Top 10%)
Courses: Property Management, Purchase and Supply Chain Management
Facilities Management: Property Management, Budget Forecasting, Procurement, Health and Safety Compliance, Contract Negotiation, Space Management
Technological Proficiency: MS Office (Expert), AutoCAD (Intermediate), Sage50 (Intermediate), Oracle Primavera (Basic)
Languages: English (Native), German (Conversational), French (Basic)
Certifications: Certified Facility Manager (CFM), HVAC Systems Certificate (Basic)
Professional Development: Coursera Business Strategy (2020), Leadership Skills for Managers (2022)
Leadership & Volunteering: Rotary Club (Club Secretary), Local Youth Soccer Association (Coach)
Hobbies & Interests: Cycling, Hiking, Travelling, Cooking Italian Cuisine
Awards: ‘Administrator of the Year’ at Oracle, 2014

How do I add skills to a Facilities Specialist resume?

Review the job posting closely.

Go through the Facilities Specialist posting you're applying to, and identify hard skills the company is looking for. For example, skills like Operations Management, Building Maintenance and Contract Management are possible skills. These are skills you should try to include on your resume.

Add industry skills like Facility Management (FM) and Facilities Operations.

Add other common skills from your industry - such as Customer Service, Health & Safety and Contract Negotiation - into your resume if they're relevant.

Add skills into your work experience.

Incorporate skills - like Project Planning, Procurement and Management - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

Show how you have strong attention to detail.

A good Facilities Specialist has strong attention to detail, so try to include examples of where you handled complex projects or processes.

Show operational experience.

Recruiters are going to want to see real operational experience for most Facilities Specialist roles, so emphasize any experience you have improving operations of a company and general operational efficiency.

Use the exact job title.

Try to add the exact job title, Facilities Specialist, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Facilities Specialist Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Facilities Specialist job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Facilities Specialist Skills and Keywords to Include On Your Resume

Facilities Specialist Soft Skills

Here are common soft skills that appear on Facilities Specialist job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

  • Team Leadership
  • Team Building

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

Get your Resume Instantly Checked, For Free

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Facilities Specialist Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example
Facilities Technician

Resume Example

Resume Example
Highlights (Free)

Resume Example
Modern Two-Column

Resume Example
Clean Modern

Resume Example
Entry-Level (Free)

Browse Skills from Similar Jobs

Frequently Asked Questions

What are the top skills you should add to your Facilities Specialist resume?

Here are some of the most popular skills we see on Facilities Specialist resumes:

  • Facility Management (FM)
  • Facilities Operations
  • Contract Management
  • Contract Negotiation
  • Operations Management
  • Customer Service
  • Building Maintenance
  • Health & Safety

What are common Facilities Specialist soft skills?

Soft skills like Leadership, Negotiation, Teamwork, Time Management and Team Leadership are essential for Facilities Specialist roles and jobs.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

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