How to List Skill Levels on Your Resume: From Beginner to Expert

Having the right skills is the key to landing a job. Here's how to quantify your skill levels on a resume, with examples and skill levels explained.

10 months ago   •   7 min read

By Rohan Mahtani
Table of contents

We all know that having the right skills is the key to landing a job. But when it comes to quantifying our skills and defining exactly what we can offer a potential employer, many of us struggle to find the right words.

You don't want to undersell your capabilities and miss out on an opportunity ... but on the other hand, you also don't want to misrepresent yourself or claim a competency you don’t have.

The solution? Use skill levels on your resume. Words like Expert, Proficient, and Beginner quantify your skills, highlight your expertise, and give employers a clear understanding of your abilities — making it easier for them to hire you.

How to list skill levels on your resume

In that case, how do you list skill levels on your resume? Here's how to get started:

  1. Write a list of the skills you possess. You should keep this as a master list somewhere to help you easily customize your resume by swapping out skills.
  2. Take a look at the job description. Match that up against your own list until you have 10-15 skills in common.
  3. Create a section toward the bottom of your resume titled "Skills" or "Additional Information."
  4. Choose how to organize your skills list (more on these options later).
  5. Specify your level of proficiency clearly and simply, so that it can be understood at a glance.
  6. Reinforce these skill levels by mentioning key skills in your Work Experience bullet points.

Now, let's take a closer look at how to categorize skill levels.

How to display skill levels on a resume

You have a few different options for displaying skills levels on your resume. You can:

  • Categorize skills by level of proficiency
  • Specify your skill level in parentheses after each skill
  • Describe your skill level in simple terms
  • List your years of experience with each skill
  • Include formal levels of qualification

Keep scrolling for some examples of what each of these options should look like and how to use them for your own resume.

Categorize skills by level of proficiency

This is one of the clearest ways to indicate skill level on your resume. In your Skills section, create subheadings like "Expert" and "Proficient," then list your relevant skills.

Here's a basic template:

Expert: Python, Microsoft Excel, Adobe Photoshop
Proficient: Java, CSS, UX Design

And here's an example of a resume using this approach:

Example of grouping skills by proficiency level on a resume

Specify your skill level in parentheses after each skill

You can also list your proficiency level after each skill if you have a number of varying skill levels.

Here's a template you can use:

SKILLS
Microsoft Access (Expert)
Strategic Planning (Proficient)
PRINCE2 (Proficient)
Agile Project Management (Novice)

And here's an example from a resume:

Example of listing skill levels in parentheses on a resume

Describe your skill level in simple terms

If you prefer to organize your skills in a different way — for example, by breaking them up into categories like "Technical Skills," "Certifications," "Volunteering," and "Awards" — you can add in a couple of simple words to describe your skill level.

Here's a template for you to follow:

SKILLS
Technical Skills: Advanced in Microsoft Access, SQL and Tableau; Proficient with Python, Java and Hadoop
Languages: Fluent in English, Spanish; Conversational Proficiency in French, German

And here's another example of what it could look like:

Example of describing skill levels on a resume in simple terms

List your years of experience with each skill

Do you feel self-conscious about self-describing as an "expert?" You can get around this by listing your years of experience instead. This has the additional benefit of being purely factual, allowing recruiters to see more easily if you match their ideal candidate.

Here's a template:

SKILLS
HTML/CSS (12 years)
Java (10 years)
PHP (9 years)

And here's a resume example:

Example of listing years of experience with each skill

Include formal levels of qualification

Similarly, you can use formal qualifications as a shortcut to describing your skill levels. Qualifications can go in an "Additional Information" section alongside other skills, or in a separate resume section if you prefer.

Here's a template you can copy and paste:

ADDITIONAL INFORMATION
Technical Skills: Financial Analysis, Forecasting, QuickBooks
Certifications: CFA Level 2 (August 2016)

And here's an example in action:

Example of including qualifications to illustrate skill levels

Do's and don'ts of putting skill levels on a resume

Once you've decided how to organize your skills, here are a few tips to keep you on track.

DO

  • List the skills you're most proficient in first.
  • Use technical language and name the exact tools you use — for example, "WordPress, CSS and Javascript" instead of "website creation."
  • Use the same scale for all skills and be consistent with your wording.
  • List more skills at an "Expert" or "Proficient" level and limit the number of "Novice" or "Intermediate" skills on your resume.
  • Use the job description to guide you. You can also enlist the aid of tools like our Skills and Keywords finder or Targeted Resume.

DON'T

  • Don't use color coding to represent your skill levels. Not all recruiters will understand what different colors are supposed to mean, and most ATS software will strip out formatting — including color.
  • Don't use pie charts, graphs, or infographics to display your skill levels. It may look fancy, but images generally don't belong on your resume.
  • Don't give yourself a rating — for example, "5 stars" or "95/100."
  • Don’t list skills you have no experience with. You should have a basic understanding of every skill on your resume and expect to be questioned about it in an interview.

What skill levels to use on your resume

There is no standardized way to quantify skills, but don’t fret. No matter the industry, these universal terms can be applied to most common skills.

General skill levels

Here is an example of general skill levels and what these terms mean to recruiters.

Beginner, Novice or Entry-level: You have some working experience with this skill and have taken a course or other training. You are familiar enough to perform basic tasks, but require guidance or oversight if using this skill independently.

Intermediate: You are comfortable using this skill as part of a team with minimal assistance. You have some hands-on experience and could discuss this skill in an interview.

Proficient or Working Experience: You have used this skill independently at work, are comfortable with all aspects of this skill and require no supervision or assistance.

Expert or Advanced: You have extensive hands-on experience performing this skill independently to a high level. You could teach this skill to others and run a team where this skill was a primary focus.

If you're not sure if you have represented your skill levels the right way, upload your resume to the tool below  – you'll get a confidential resume review and suggestions for improvements.

Language-specific skill levels

Here are some options for including language skills on your resume.

Basic or Elementary: You know a few simple phrases but would struggle to hold a conversation.

Intermediate or Conversational: You can hold a conversation in this language but struggle with complex terms or topics. You can make yourself understood but need assistance to read or write.

Fluent or Proficient: You can hold an in-depth conversation and communicate ideas effectively. You can read and write in this language easily.

Native or Bilingual: You are fluent and consider this a first language. You could conduct an interview or hold a meeting in this language.

Programming and coding skill levels

Here is an example of how the general skill levels above would relate to industry-specific computer programming skills.

Basic: You just started learning this language, can read code, and have limited experience with it at work.

Competent: You have a basic understanding of a specific database and can perform simple tasks, but would require assistance to create projects independently.

Skilled or Proficient: You have a thorough understanding of this particular programming language, can perform complex tasks, and create effective applications independently.

Expert: You can create complex applications and have used this language on multiple projects. You could oversee a team of beginners and teach the basics.

Determining your skill proficiency

When determining your proficiency level, consider how confident you would be using a skill independently.

  • Do you have prior experience with this skill?
  • Do you need oversight or guidance to use this skill?
  • If asked about this skill in an interview, could you talk about it confidently and offer examples?

Be honest about your skill levels and never oversell your abilities or claim competencies you don’t have. There is no shame in being a beginner, but an employer needs to know truthfully so they can provide any assistance or training you might require.

Other considerations when listing skill levels on a resume

Hard vs soft skills

Hard skills are technical abilities associated with specific job tasks, for example, Javascript, WordPress, or SEO. Soft skills are personal qualities you bring to a team, such as conflict resolution, time management, and organization.

Hard skills can be quantified through skill levels and qualifications. Soft skills are subjective and speak more to how you perform in a work environment.Avoid putting soft skills on your resume and focus on specific hard skills. Soft skills are better exemplified through work experience and descriptions of specific accomplishments. Anyone can write that they are hardworking with good attention to detail. Instead, demonstrate these facts to your recruiter through a detailed work history.

ATS: Why are skills important?

Automated software known as Applicant Tracking Systems are used to scan resumes for specific keywords. ATS is popular with recruiters as it streamlines their work by eliminating unqualified applicants.

Not including relevant skills on your resume can be the difference between making it past the ATS and getting filtered out at the first hurdle. Knowing what keywords recruiters are looking for is key.

Make sure to include all relevant skills and use our Targeted Resume tool to scan your resume and identify any important keywords or skills you might be missing.

You can also use the skills search tool below to get a list of skills and keywords relevant to the job you're applying for.

What to do if a skill is missing from your resume

Never lie and claim a skill you don’t have. Instead, invest some time into training courses, like Google Career Certificates or Coursera online courses, so you can confidently add a new skill to your resume.

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