Document Specialist

Document Specialist Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Document Specialist job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume.

Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Choose a category
  • Document Management
  • Document Review
  • Data Entry
  • Legal Document Preparation
  • Document Preparation
  • Adobe Acrobat
  • Legal Research
  • Customer Service
  • Documentation
  • Document Imaging
  • Microsoft Access
  • Loans
  • Document Processing
  • Administrative Assistance
  • Banking
  • Litigation
  • Scanners
  • Legal Writing
  •   Show full list

Resume Skills: Software

  • Adobe Acrobat Pro
  • Microsoft Office Suite
  • Dropbox Business
  • Google Drive
  • Box
  • Documentum
  • Alfresco
  • Microsoft Sharepoint
  • Adobe Acrobat
  • Salesforce Docs
  • Legal analysis software (CLAS, LexisNexis)

Resume Skills: File Organization & Management

  • Document Indexing
  • Cataloging
  • Categorization
  • Storage Management
  • Records Management
  • Version Control

Resume Skills: Document Preparation & Review

  • Document Proofreading
  • Editing
  • Formatting
  • Quality Control
  • Compliance Verification

Resume Skills: Additional

  • Digital Preservation
  • Disaster Recovery Process
  • Information Privacy Laws
  • Office Equipment Maintenance
  • Shredding and Disposal Best Practices

Resume Skills: Office Productivity

  • Microsoft Word
  • Excel
  • PowerPoint
  • Outlook
  • OneNote

Resume Skills: Professional writing

  • Editing
  • Proofreading
  • Content management
  • Formatting
  • Localization

Resume Skills: Techniques

  • ISO 9001
  • Quality assurance
  • Risk management
  • Data classification
  • Record management

Resume Skills: Legal

  • Legal Research
  • Contract Law
  • Legal Documentation
  • Civil Litigation
  • Corporate Law
  • Legal Writing

Resume Skills: Languages

  • English
  • Spanish (Fluent)

Resume Skills: Data Entry Software

  • MS Excel
  • MS Access
  • Google Spreadsheets
  • OpenOffice Calc
  • Zoho Sheet

Resume Skills: CRM Software

  • Salesforce
  • Zoho CRM
  • Microsoft Dynamics 365
  • HubSpot
  • Netsuite CRM

Resume Skills: Database Systems

  • Oracle
  • Microsoft SQL Server
  • MySQL
  • PostgreSQL
  • MongoDB

Resume Skills: Programming

  • Python (Pandas, Numpy)
  • SQL
  Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Document Specialist Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Document Specialist Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences, education or Skills section, like we've shown in the examples below. Use the examples below as inspiration.

Choose a template
Your Name
Document Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded January 2021 - Present
Senior Document Specialist
Streamlined the document review process using advanced document management techniques, reducing retrieval time by 30%
Designed a comprehensive training program on Adobe Acrobat and Microsoft Access for staff, increasing proficiency by 60%
Prepared and proofread intricate legal documents, ensuring complete accuracy and compliance
IBM June 2018 - December 2020
Document Specialist
Implemented a new document imaging system that led to a 40% increase in efficiency
Conducted thorough data entry with an accuracy rate of 98%, exceeding the company standard
Utilized advanced litigation techniques during document processing, resulting in cost savings of 20%
Coached.com April 2016 - June 2018
Document Coordinator
Expedited the document review process, cutting time per document by 15%
Carried out document management tasks, coordinating with different departments for seamless integration
Assisted in legal research activities, contributing to a 25% improvement in case resolution time
EDUCATION
Resume Worded Institute January 2021
Certified Document Control Professional (CDCP)
Certification awarded in parallel with current role at Resume Worded
Resume Worded University May 2018
Master of Library and Information Science
Specialization in Information Organization and Management
SKILLS
Documentation Management Systems: Microsoft Sharepoint, Adobe Acrobat, Box, Salesforce Docs
Office Productivity: Microsoft Word, Excel, PowerPoint, Outlook, OneNote
Professional writing: Editing, Proofreading, Content management, Formatting, Localization
Techniques: ISO 9001, Quality assurance, Risk management, Data classification, Record management
OTHER
Certifications: Certificate of Professional Document Control (Resume Worded Institute - 2018)
Leadership & Volunteering: Documentation Team Lead, Resume Worded Annual Coding Championship (2020 - Present)
Awards: IBM Spotlight Award for Exceptional Documentation (2019)
Projects: Implemented an improved document control process at Resume Worded, resulting in a 15% increase in efficiency
Your Name
Data Entry Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded February 2021 - Present
Data Entry Supervisor
Supervised a team of 15 data entry clerks, ensuring the accuracy of data by 95%
Introduced scanning solutions which improved data capture efficiency by 50%
Managed customer service communications pertaining to document corrections, maintaining a satisfaction rate above 85%
Bank of America July 2018 - February 2021
Data Entry Associate
Maintained a 99% accuracy rate in entering sensitive loan information
Collaborated in the execution of banking processes and policy documentation
Reduced document processing time by 25% by implementing automated systems
Coached.com June 2014 - June 2018
Document Specialist
Streamlined document preparation processes, increasing productivity by 30%
Provided administrative assistance to the team, reducing workload by 20%
Managed document imaging system maintenance, ensuring ongoing system performance
EDUCATION
Resume Worded Academic Center January 2021
Certificate in Data Analysis and Visualization
Completed project involving complex data analysis and visual presentation of results
Resume Worded University June 2014
Bachelor of Business Administration - Information Systems
Concentration in Database Management
Winner, University-level Data Analysis Competition (2014)
SKILLS
Data Entry Software: MS Excel, MS Access, Google Spreadsheets, OpenOffice Calc, Zoho Sheet
CRM Software: Salesforce, Zoho CRM, Microsoft Dynamics 365, HubSpot, Netsuite CRM
Database Systems: Oracle, Microsoft SQL Server, MySQL, PostgreSQL, MongoDB
Programming: Python (Pandas, Numpy), SQL
OTHER
Certifications: Microsoft Office Specialist: Excel (2023), Certified Data Management Professional (CDMP)
Leadership & Volunteering: Data Analysis Mentor - Resume Worded Mentorship Program (2018-present)
Projects: Built a custom MySQL database to manage client data
Your Name
Legal Document Analyst
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded March 2021 - Present
Senior Legal Document Analyst
Overseen the drafting and reviewing of robust legal documents, leading to a reduction in legal disputes by 40%
Conducted profound legal research in tandem with attorneys, contributing to a 30% increase in case success rate
Maintained a comprehensive database for easy document retrieval, cutting down search time by 35%
Morgan Stanley August 2018 - March 2021
Legal Document Specialist
Arranged and digitized legal documents improving retrieval processes by 45%
Prepared litigation-related documents with a 100% compliance rate
Coordinated document processing activities, achieving 15% efficiency improvement
Coached.com May 2016 - August 2018
Document Specialist
Implemented document management systems, leading to an increase in time-efficiency by 20%
Assisted in customer service operations, maintaining a 98% customer satisfaction rate
Streamlined administrative tasks, resulting in workload reduction by 25%
EDUCATION
Resume Worded University April 2016
Master of Laws (LLM) - Corporate Law
Graduated Summa Cum Laude, Top 1% of class
Resume Worded Institute March 2016
Certification in Legal Document Analysis
Specialization in researching and drafting legal documents
SKILLS
Legal Skills: Legal Research, Contract Law, Legal Documentation, Civil Litigation, Corporate Law, Legal Writing
Software: Microsoft Office Suite, Adobe Acrobat, Legal analysis software (CLAS, LexisNexis)
Languages: English (Native), Spanish (Fluent)
OTHER
Certifications: Certified Legal Document Specialist (CLDS) - Legal Document Management Institute
Awards: Outstanding Legal Document Analyst - Resume Worded (2022), Professional Excellence Award - Morgan Stanley (2019)
Professional Development: Corporate Law Workshop - Institute of Corporate Law (2020), Advanced Legal Research Workshop - Resume Worded Institute (2018)

How do I add skills to a Document Specialist resume?

1
Review the job posting closely.

Go through the Document Specialist posting you're applying to, and identify hard skills the company is looking for. For example, skills like Document Review, Adobe Acrobat and Legal Document Preparation are possible skills. These are skills you should try to include on your resume.

2
Add industry skills like Document Preparation and Document Management.

Add other common skills from your industry - such as Data Entry, Legal Research and Customer Service - into your resume if they're relevant.

3
Add skills into your work experience.

Incorporate skills - like Banking, Administrative Assistance and Legal Writing - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

4
Show how you have strong attention to detail.

A good Document Specialist has strong attention to detail, so try to include examples of where you handled complex projects or processes.

5
Use the exact job title.

Try to add the exact job title, Document Specialist, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Document Specialist Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Document Specialist job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Document Specialist Skills and Keywords to Include On Your Resume

Document Specialist Soft Skills

Here are common soft skills that appear on Document Specialist job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

Get your Resume Instantly Checked, For Free

Upload your resume and we'll spot the issues in it before an actual Document Specialist recruiter sees it. For free.

Document Specialist Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example
Professional


Resume Example
Highlights (Free)


Resume Example
Modern Two-Column


Resume Example
Clean Modern


Resume Example
Entry-Level (Free)


Resume Example
Concise


Browse Skills from Similar Jobs

Frequently Asked Questions

What skills should you put on a Document Specialist resume?

Some effective Document Specialist skills you can add to your resume include:

  • Document Management
  • Document Review
  • Data Entry
  • Legal Document Preparation
  • Document Preparation
  • Adobe Acrobat
  • Legal Research
  • Customer Service

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

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