Document Management Specialist

Document Management Specialist Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Document Management Specialist job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume.

Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Choose a category
  • Document Management
  • Records Management
  • Document Review
  • Data Entry
  • Gas
  • Software Documentation
  • SharePoint
  •  Find out what your resume's missing
  • Sales Process
  • Customer Service
  • Direct Sales
  • Quality Assurance
  • Account Management
  • Contract Management
  • Business Process Improvement
  • Teaching
  • Microsoft Access
  • Sales Management

  •   Show full list

Resume Skills: Document Management Tools

Resume Skills: Software

  • Microsoft Office Suite
  • Adobe Pro
  • Visio
  • Adobe Acrobat Pro
  • Salesforce
  • SharePoint
  • Google Suite
  • MS SharePoint
  • MS Office 365
  • Adobe Acrobat
  • FileHold
  • DocuWare
  • Nuxeo
  •  Match your resume to these skills

Resume Skills: Compliance Standards

  • ISO 9001
  • ISO 31000
  • FDA Compliance
  • EUMDR Compliance
  • GDPR
  • Privacy Laws
  • Record Retention Schedules
  • Information Governance
  • Quality Standards
  • Information Security Management
  •  Match your resume to these skills

Resume Skills: Markup Languages

Resume Skills: Data Management

  • SQL
  • Tableau
  • Data Analysis
  • Data Validation
  • Database Administration
  • Data Migration
  • Data Protection
  • Data Extraction
  • Data Preservation
  • Database Design
  • Data Processing
  • Data Security
  • Database Management
  •  Match your resume to these skills

Resume Skills: Technical

Resume Skills: Languages

Resume Skills: Document Control

Resume Skills: Programming

Resume Skills: Project Management

  Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Document Management Specialist Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Document Management Specialist Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences, education or Skills section, like we've shown in the examples below. Use the examples below as inspiration.

Choose a template
Your Name
Document Management Specialist
City, Country  •  (123) 456-789  •  [email protected]  •
Resume Worded January 2022 - Present
Senior Document Control Analyst
Championed a major update to SharePoint infrastructure that improved document searchability by 50%
Executed complex record management tasks where I reorganized 10 years of files, reducing retrieval times by up to 30%
Implemented improved quality assurance methods leading to a 20% increase in document accuracy and compliance July 2017 - December 2021
Document Management Specialist
Introduced new software for document management, reducing costs by 30% annually
Led the successful digital transformation of over 20000 physical documents
Instituted robust data entry protocols that minimized entry errors by 25%
IBM September 2015 - June 2017
Document Controller
Streamlined document processing tasks, accelerating document review timelines by 35%
Collaborated on the development of a proprietary Records Management system, improving productivity by 20%
Resume Worded Institute August 2017
Certificate in Records and Information Management
Gained specialized training in record management systems and legal requirements
Resume Worded University May 2015
Bachelor of Science in Business Administration - Information Systems Major
Recipient of the Dean's Award for extraordinary academic achievement
Participated in part-time co-op program with IBM (September 2015 - June 2017)
Document Management Tools: Microsoft SharePoint, Confluence, Documentum, e-Builder, Smartsheet, Aconex
Productivity Software: Microsoft Office Suite (Advanced), Adobe Pro, Visio
Markup Languages: HTML, XML, Markdown
Data Management: SQL (Intermediate), Tableau
Advanced Training: Certified Information Professional - AIIM, 2018
Projects: Implemented an organization-wide document lifecycle project at, resulting in improved timely access to records and compliance with regulatory requirements
Leadership & Volunteering: Volunteer – Local Library, Managed their digital catalog and completed an initiative of digitizing paper records, 2016 - 2018
Publications: Authored 'Understanding Digital Asset Management' - A guidebook for effective record keeping and document management in the digital era, published 2020
Your Name
Document Control Analyst
City, Country  •  (123) 456-789  •  [email protected]  •
Resume Worded March 2022 - Present
Document Control Manager
Conducted extensive audit leading to the identification and correction of 15% process inefficiencies in document management
Constructed a comprehensive business process improvement plan increasing workflow efficiency by 40%
Re-engineered contract management process to expedite turnaround time by 25%
Overhauled the document review protocol to ensure 100% compliance with regulatory standards
Streamlined data entry procedures, which reduced manual errors by 20% March 2018 - February 2022
Document Control Analyst
Implemented a cutting-edge Document Management software that improved document accessibility by 65%
Managed a team of Document Specialists, successfully maintaining a document accuracy rate of 99%
Developed processes that reduced document retrieval time by 50%
Microsoft November 2014 - February 2018
Associate Document Control Analyst
Leveraged in accelerating document processing speed by 40%
Contributed to the digital conversion of over 10000 physical documents
Resume Worded Institute February 2022
Certified Document Controller (CDC)
Focused on effectiveness and accuracy in document control processes
Resume Worded University May 2014
Bachelor of Science in Information Management
Specialization in Documentation and Record Management
Graduated with Honors
Technical Skills: MS Office, Adobe Acrobat, SAP, SharePoint, SQL, Oracle
Document Management Systems: e-Builder, Procore, Viewpoint, BlueBeam, Aconex, PlanGrid
Compliance Standards: ISO 9001, ISO 31000, FDA Compliance, EUMDR Compliance, GDPR
Languages: English (Native), Spanish (Conversational), French (Basic)
Certifications: Six Sigma Green Belt Certification, Project Management Professional (PMP) Certification
Leadership & Volunteering: Lead Organizer, Annual charity run for Information Management Society
Projects: Developed and implemented a document control procedure for a mid-size tech startup, improving document retrieval time by 25%
Your Name
Document Control Coordinator
City, Country  •  (123) 456-789  •  [email protected]  •
Resume Worded February 2023 - Present
Document Control Lead
Improved document retrieval process that increased speed by 60%
Directed strict quality assurance measures which reduced document discrepancies by 18%
Managed effective communication between document control teams across all company locations
Adapted sales process policies into document control objectives, increasing team performance by 15%
Collaborated with the IT department in integrating Microsoft Access for quicker document retrieval August 2018 - January 2023
Document Control Coordinator
Created a scalable SharePoint document management framework, improving document accessibility by 70%
Coded automated workflows in decreasing manual labor by 25%
Professionalized data entry protocol that minimized the error rate by 15%
Deloitte May 2015 - July 2018
Document Control Assistant
Assisted in the implementation of new document software, reducing paper consumption by 50%
Participated in the effective conversion of over 15000 physical documents to digital format
Resume Worded Institute November 2022
Certification in Quality Control and Document Systems
Specialized in document lifecycle management procedures
Resume Worded University April 2015
Bachelor of Science in Information Technology
Emphasis on data management
Awards: Dean's List 2014 (Top 10% of class)
Document Control: Records Management, Version Control Systems, Document Lifecycle Management, File Management Utilities, Document Scanning, Metadata Management
Software: Microsoft Office Suite (Expert), Adobe Acrobat Pro (Advanced), Salesforce (Proficient), SharePoint (Proficient), Google Suite (Proficient)
Data Management: Data Analysis, Data Validation, Database Administration, Data Migration, Data Protection, Data Extraction
Regulatory Compliance: Privacy Laws, Record Retention Schedules, Information Governance, Quality Standards, ISO 9001, Information Security Management
Certifications: Certified Information Professional (CIP) - AIIM
Leadership & Volunteering: Association of Records Managers and Administrators (ARMA International - Committee Member)
Projects: Developed documentation system for startup tech company, streamlining their product development process
Professional Development: Attended workshops and training sessions focused on GDPR, CCPA, and ISO Standards

How do I add skills to a Document Management Specialist resume?

Review the job posting closely.

Go through the Document Management Specialist posting you're applying to, and identify hard skills the company is looking for. For example, skills like Sales Process, Gas and Document Review are possible skills. These are skills you should try to include on your resume.

Add industry skills like Data Entry and Records Management.

Add other common skills from your industry - such as Software Documentation, SharePoint and Document Management - into your resume if they're relevant.

Add skills into your work experience.

Incorporate skills - like Customer Service, Sales Management and Teaching - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

Show examples of where you trained people.

On Document Management Specialist resumes, you should give specific accomplishments that involve you training others, whether that's in your team or other stakeholders.

Highlight leadership and management skills.

Hiring managers often want to see evidence of leadership and management on a Document Management Specialist resume, so try to include any examples of where you led a project or managed other people.

Use the exact job title.

Try to add the exact job title, Document Management Specialist, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Document Management Specialist Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Document Management Specialist job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Document Management Specialist Skills and Keywords to Include On Your Resume

Document Management Specialist Soft Skills

Here are common soft skills that appear on Document Management Specialist job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

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Document Management Specialist Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example
Project Management Office (PMO) Director

Resume Example

Resume Example
Highlights (Free)

Resume Example
Modern Two-Column

Resume Example
Clean Modern

Resume Example
Entry-Level (Free)

Browse Skills from Similar Jobs

Frequently Asked Questions

What skills should you add to a Document Management Specialist resume?

Some popular Document Management Specialist hard skills are Document Management, Records Management, Document Review, Data Entry, Gas, Software Documentation, SharePoint and Sales Process.

Depending on the job you apply to, skills like, Teaching, Sales Management, Customer Service and Business Process Improvement can also be good to include on your resume.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

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