Personal Assistant

Personal Assistant Resume Keywords and Skills (Hard Skills)

Here are the keywords and skills that appear most frequently on recent Personal Assistant job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume.

Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Choose a category
  • Office Administration
  • Personal Assistance
  • Microsoft Access
  • Administrative Assistance
  • Social Media
  • Event Planning
  • Event Management
  •  Find out what your resume's missing
  • Executive Administrative Assistance
  • Executive Support
  • Management
  • Travel Arrangements
  • Project Management
  • Customer Service
  • Change Management
  • Coaching
  • Administration
  • Data Entry
  • Social Media Marketing
  • Marketing
  • Calendaring
  • Research
  • Sales

  •   Show full list

Resume Skills: Software

Resume Skills: Administration Tools

Resume Skills: Project Management

Resume Skills: HR & Financial Softwares

Resume Skills: Languages

Resume Skills: Office Management

Resume Skills: Techniques

Resume Skills: Administrative

Resume Skills: Time Management Tools

Resume Skills: Communication Tools

  Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Personal Assistant Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Personal Assistant Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences, education or Skills section, like we've shown in the examples below. Use the examples below as inspiration.

Choose a template
Your Name
Personal Assistant
City, Country  •  (123) 456-789  •  [email protected]  •
Resume Worded March 2018 - Present
Senior Personal Assistant
Skillfully managed a complex schedule for the CEO, allowed 10% more meetings weekly while minimizing disruptions through expert time management.
Spearheaded organizational initiatives between 5 executive members that improved efficiency by 30%
Established highly efficient travel arrangements, reducing travel costs by 20% and delivering seamless experiences.
Resume Worded January 2022 - Present
Executive Personal Assistant
Implemented automation software, reducing administrative tasks by 35% and freeing up to 20 hours a week for more strategic tasks
Managed travel arrangements for a team of 15, optimizing routes and itineraries, resulting in annual saving of $15K
Transformed the existing filing system that led to 40% improvement in data retrieval time
Undertaken social media marketing initiatives that boosted client engagement by 25%
Leveraged Microsoft Access to streamline project management, boosting overall efficiency by 30% June 2015 - February 2018
Executive Administrative Assistant
Played a key role in implementing an efficient calendaring system, boosting productivity by 25%
Successfully managed 3 high-profile corporate event planning, delivered within budget and received positive feedback from participants.
Facilitated a seamless communication process between executives and stakeholders, improving customer service ratings by 30% June 2017 - December 2021
Senior Personal Assistant
Led a change management initiative that significantly improved administrative procedures, increasing efficiency by 20%
Initiated a new event planning approach that enhanced networking opportunities and increased event turnout by 32%
Established a new customer service protocol resulting in a 50% improvement in client satisfaction scores
Apple Inc. January 2012 - May 2015
Office Administrator
Revolutionized data entry protocol that increased accuracy by 20% and reduced processing time by 30%.
Developed and implemented a new administrative support strategy that reduced office supply costs by 10%.
Microsoft January 2015 - May 2017
Personal Assistant
Coordinated executives' calendars, reducing scheduling conflicts by 80%
Assisted in conducting thorough market research that informed business strategy and boosted quarterly sales by 15%
Handled data entry tasks, leading to a 25% improvement in data accuracy
Resume Worded University January 2020
Master of Business Administration (MBA) - Specialization in Executive Leadership
Courses: Operations Management, Leadership, Corporate Finance, Strategic Planning
Resume Worded Academic Center June 2015
Certified Professional Secretary (CPS)
This certification significantly contributed to my executive administrative skills.
Software: MS Office Suite (Expert), Google Suite, Asana, Trello, Salesforce
Time Management Tools: Calendar management, Meeting scheduling, Time tracking, Task prioritization
Communication Tools: Slack, Zoom, Microsoft Teams
Languages: English (Native), Spanish (Fluent), French (Basic)
Certifications: Notary Public, Certified in First Aid and CPR
Leadership & Volunteering: Book Club Organizer, Resume Worded - Initiated and organize a monthly book club with over 100 members to promote team cohesion and self-improvement.
Personal Projects: Blog Writer, Personal Lifestyle Blog - Managed a personal blog focusing on professional etiquette, communication, and lifestyle optimization tips for over 5 years.
Continued Learning: Completed online coursework in Microsoft Excel Mastery, Project Management, Interpersonal Communication.
Your Name
Administrative Assistant
City, Country  •  (123) 456-789  •  [email protected]  •
Resume Worded August 2019 - Present
Executive Administrative Assistant
Implemented a new record maintaining strategy with Microsoft Access, improving data retrieval time by 40%
Led the planning and execution of 5 successful corporate events, each accommodating over 200 participants.
Coordinated complex travel arrangements for Management that led to 15% reduction in cost and increased efficiency March 2021 - Present
Senior Administrative Assistant
Revamped administrative practices, implementing a new CRM tool that improved client communication by 50%
Spearheaded a new office administration system that streamlined workflow and resulted in a 55% efficiency gain
Oversaw a team of junior assistants, coaching and mentoring them to optimize their performance
Coordinated complex event management tasks, successfully executing 25+ corporate events without any glitches
Managed travel arrangements for high-level executives, saving an average of $1000 per trip on unexpected expenses
IBM April 2015 - July 2019
Management Assistant
Managed the CEO's calendar effectively, ensuring minimal disruption and a 20% increase in scheduling efficiency
Strategically developed social media marketing content that led to a 30% increase in customer engagement.
Achieved a 20% decrease in administrative errors through expert administration.
Resume Worded August 2018 - February 2021
Administrative Assistant
Created comprehensive management support material, aiding in effective decision-making process
Coordinated the efficient operation of various projects, managing multiple simultaneous tasks with accuracy
Managed all aspects of executive calendaring, resulting in 30% decrease in scheduling conflicts January 2012 - March 2015
Personal Assistant
Provided superior customer service, resulting in a 15% increase in customer satisfaction ratings.
Negotiated travel arrangements, saving the company 10% in annual travel expenses.
Amazon January 2016 - July 2018
Junior Administrative Assistant
Played a key role in the digitization of paper records, reducing retrieval time by 60%
Provided accurate, timely and effective administrative assistance to the management team
Operated Microsoft Access database, leading to more efficient handling of customer data
Resume Worded Academic Center August 2019
Executive Assistant Certification
Awarded for mastery in office administration and executive support.
Resume Worded University April 2015
Bachelor of Business Administration
Emphasis in Organizational Leadership
Received Dean's List Distinction for the years 2013-2015
Administrative: Calendar Management, Meeting Coordination, Executive Support, Manual Record Keeping, Business Correspondence, Travel Arrangements
Software Proficiency: Microsoft Office Suite (Advanced), Google Workspace (Advanced), Salesforce (Intermediate), Zoom (Advanced)
Languages: English (Native), Spanish (Professional proficiency)
Certifications: Certified Professional Secretary (CPS) - Institute of Administrative Management
Professional Development: Active member of the American Society of Administrative Professionals (ASAP), attended yearly conferences for the past 5 years
Volunteering: Volunteer Secretary - Local Community Center, managed meeting schedules and correspondence
Your Name
Office Administrator
City, Country  •  (123) 456-789  •  [email protected]  •
EXPERIENCE October 2017 - Present
Senior Office Administrator
Integrated a sophisticated office administration practice, resulting in 15% increase in office productivity.
Reduced project turnaround time by 20% through effective Project Management
Played a crucial role in event planning, leading to an increase in participants by 40%
Resume Worded July 2014 - September 2017
Executive Support Specialist
Streamlined an efficient research process that handled high volume workload and improved accuracy by 20%
Led a change management initiative, reducing process redundancies and increasing productivity by 30%
Mastered social media platforms, saw a spike in user engagement of 30%.
Amazon February 2011 - June 2014
Administrative Assistant
Spearheaded customer service strategies, increased satisfaction rating by 15%.
Optimized data entry methodology, saw an accuracy increment of 20%.
Resume Worded Institute March 2018
Certified Professional in Administrative Leadership
Completed comprehensive course on administrative management and strategic planning
Resume Worded University May 2010
Bachelor of Business Administration - Management
Specialization in Human Resources Management
Achieved Dean's List 2008 (Top 10%)
Administration Tools: Microsoft Office Suite, Google Workspace, Adobe Acrobat Professional, Slack, Zoom
Project Management: Asana, Trello, Basecamp, Jira, Notion
HR & Financial Softwares: Workday, QuickBooks, ADP, Gusto
Languages: English (Native), Spanish (Conversational)
Certifications: Certified Administrative Professional (CAP) – IAAP, Certified Office Manager (COM) – AAP
Awards: Resume Worded 'Employee of the Year' (2016, 2019), 'Outstanding Achievement Award' (2020)
Volunteering: Board Member – Local Community Outreach, School Aide – Greenfield Elementary School
Professional Development: Continuous involvement in online webinars and classes focusing on administrative efficiency and digital tools
Your Name
Executive Assistant
City, Country  •  (123) 456-789  •  [email protected]  •
Resume Worded February 2022 - Present
Senior Executive Assistant
Managed a high-volume workload within a deadline-driven environment, resulting in a significant increase in office productivity
Increased executive team productivity by managing their daily schedules with precision
Developed a new system for prioritizing urgent emails, reducing response time by 20%
Implemented an efficient system for managing paperwork which reduced document searching time by 50%
Organized and managed 30+ successful corporate events, with attendees ranging in number from 100-500 May 2018 - January 2022
Executive Assistant
Reduced costs by 20% by negotiating vendor contracts for office supplies
Used Microsoft Access to create a comprehensive database for customer details, improving customer service
Enhanced communication efficiencies by creating a standardized format for compiling and distributing meeting minutes
IBM January 2016 - April 2018
Junior Executive Assistant
Created and maintained detailed scheduling and organized meetings for 10 executives
Streamlined data entry process, improving data accuracy by 30%
Managed the travel arrangements for executives, reducing travel-related issues by 60%
Resume Worded University May 2018
Master of Business Administration
Specialization in Administrative Management
Resume Worded Institute April 2016
Bachelor of Science in Business Administration
Concentration in Office System Management
Graduated Magna Cum Laude
Office Management: Calendar Management, Office Administration, Staff Training & Development, Executive Support, Vendor Management, Project Coordination
Software Proficiency: Microsoft Office Suite (Expert), Google Workspace (Expert), Zoom (Proficient), Slack (Proficient), Asana (Proficient), Salesforce (Intermediate)
Techniques: Conflict Resolution, Decision-Making, Time-Management, Problem-Solving, Budgeting, Event Management
Certifications: Certified Administrative Professional (CAP) – International Association of Administrative Professionals
Leadership & Volunteering: Co-chair - Resume Worded Institute Office Administration Club
Awards: Outstanding Achievement in Office Management – Resume Worded Institute, Employee of the Year -

How do I add skills to a Personal Assistant resume?

Review the job posting closely.

Go through the Personal Assistant posting you're applying to, and identify hard skills the company is looking for. For example, skills like Personal Assistance, Microsoft Access and Office Administration are possible skills. These are skills you should try to include on your resume.

Add industry skills like Social Media and Administrative Assistance.

Add other common skills from your industry - such as Executive Administrative Assistance, Event Management and Event Planning - into your resume if they're relevant.

Add skills into your work experience.

Incorporate skills - like Data Entry, Coaching and Project Management - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

Show your ability to multitask.

Since you're going to be interfacing with different teams and people, Personal Assistant hiring managers expect you to be able to multitask, so it's a good idea to emphasize this skillset in your resume.

Emphasize accomplishments that involved a team.

Teamwork is a common competency hiring managers look for, particularly for Personal Assistant roles, so include at least 1-2 examples of accomplishments that involved leading a team, or collaborating with others to complete a project.

Use the exact job title.

Try to add the exact job title, Personal Assistant, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Personal Assistant Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Personal Assistant job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Personal Assistant Skills and Keywords to Include On Your Resume

Personal Assistant Soft Skills

Here are common soft skills that appear on Personal Assistant job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

  • Confidentiality
  • Public Speaking

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

Resume Skills and Keywords from Related Jobs

We also found variations and further specializations to your job title. Browse through the related job titles to find additional keywords that you can include into your resume.

Get your Resume Instantly Checked, For Free

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Personal Assistant Resume Templates

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example
Executive Assistant to CEO

Resume Example
Merchandising Assistant

Resume Example
Chemistry Lab Assistant

Resume Example
Executive Assistant to CEO

Resume Example

Resume Example
Highlights (Free)

Browse Skills from Similar Jobs

Frequently Asked Questions

What skills do hiring managers want to see on a Personal Assistant resume?

Some popular Personal Assistant hard skills are Office Administration, Personal Assistance, Microsoft Access, Administrative Assistance, Social Media, Event Planning, Event Management and Executive Administrative Assistance.

Depending on the job you apply to, skills like Project Management, Data Entry, Research, Calendaring and Coaching can also be good to include on your resume.

How do resume skills compare between a Personal Assistant To Directors and a Legal Personal Assistant?

Popular skills we often see on resumes for Personal Assistant To Directors positions include:

  • Diary Management
  • Office Administration
  • Executive Administrative Assistance
  • Personal Assistance
  • Administrative Assistance
  • Event Planning
  • Event Management
  • Administration

In comparison, skills we see on Legal Personal Assistant resumes include:

  • Legal Advice
  • Litigation
  • Corporate Law
  • Legal Research
  • Legal Document Preparation
  • Legal Writing
  • Commercial Litigation
  • Dispute Resolution

What are good resume skills to include for different Personal Assistant roles and job titles?

Depending on the specific role you apply to, you may need to emphasize different skill sets. Here are a few examples:

  • Personal Assistant To Directors: Diary Management, Office Administration, Executive Administrative Assistance, Personal Assistance and Administrative Assistance
  • Personal Assistant to Managing Director: Travel Arrangements, Microsoft Access, Event Management, Customer Service and Administration
  • Personal Assistant To Chief Executive Officer: Event Planning, Management, Marketing, Executive Support and Project Management
  • Personal Assistant to Director: Travel Management, Diary, Email Management, Typing and Research
  • Legal Personal Assistant: Legal Advice, Litigation, Corporate Law, Legal Research and Legal Document Preparation

What soft skills do hiring managers expect for a Personal Assistant role?

Soft skills like Time Management, Organization Skills, Confidentiality, Negotiation and Teamwork are essential for Personal Assistant roles and jobs.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume.

It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters.

Start targeting your resume

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